Total Rewards Specalist
The Total Rewards Specialist at Confidential Client supports the administration and delivery of employee benefits and well-being programs through accurate processing, compliance monitoring, and vendor coordination. This hybrid role involves managing benefit enrollments, audits, reporting, and employee communications while developing expertise in health and welfare plans and regulatory requirements. The position emphasizes attention to detail, collaboration, and continuous learning within a family-owned, multi-company environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Role overview
This is an entry-level Total Rewards Specialist position supporting benefits and well-being programs for a confidential client in the Accounting & Finance industry. The Specialist provides day-to-day administrative, data, and communication support for health & welfare plans, retirement accounts, vendor interactions, and compliance activities. This is a hybrid role based in Indianapolis, IN; qualified candidates must currently reside in the Indianapolis area.
What you’ll do
- Process benefit enrollments and eligibility changes in Workday/Viewpoint; support annual open enrollment activities.
- Support benefit billing, chargebacks, employer funding reconciliations and payroll deduction checks.
- Maintain accurate vendor records; review carrier change notices and monitor EOI and COBRA files and logs.
- Execute routine 401(k), HSA and other account-based transactions in vendor systems (enrollments, disbursements, loans, refunds).
- Assist with recurring plan reviews, Roth catch-up monitoring, and pull data for audits, testing and Form 5500.
- Participate in Workday release and benefit rate testing; maintain activity trackers and logs.
- Coordinate and schedule well-being initiatives and manage the company perks program.
- Maintain the annual benefits compliance calendar and track required notice distribution (Medicare Part D, CHIP/Medicaid, USERRA, SAR, etc.).
- Assist with ACA 1094/1095-C data collection and other state filings as needed.
- Distribute and track required HIPAA training; maintain vendor contact lists and complete annual access reviews.
- Respond to HR service tickets and benefits inboxes within SLAs; escalate complex cases appropriately.
- Compile and distribute monthly benefits dashboard reporting (case volumes, SLA attainment, case aging).
- Run scheduled eligibility and interface file audits across Workday and vendor systems.
- Create and maintain SOPs, templates, and process documentation; recommend improvements.
- Partner cross-functionally with Total Rewards, Employee Hub, Portfolio Services, Finance, and HR Business Partners.
- Participate in cross-training to provide coverage during peak periods and pursue professional development in ERISA, ACA, HIPAA, COBRA, and benefits trends.
Qualifications
- Required: Bachelor’s degree in Human Resources, Business, Finance, or related field — or equivalent applicable experience in HR or benefits administration.
- Preferred: Experience with an HRIS (Workday preferred).
- Preferred: Basic familiarity with ACA, ERISA, HIPAA, or COBRA concepts.
- Must live in the Indianapolis, IN area (hybrid role).
Skills & abilities
- Strong attention to detail with experience auditing and reconciling data.
- Working Excel skills (lookups, filters, pivot tables) and proficiency with Word and PowerPoint.
- Clear, courteous written and verbal communication with employees at all levels.
- Ability to organize multiple tasks, follow defined procedures, and meet deadlines.
- Good judgment about when to escalate issues.
- Collaborative, inclusive, and respectful working style; commitment to confidentiality and professionalism.
- Curiosity and eagerness to learn; open to feedback.
Compensation (estimated)
- Estimated: $58,723 per year (posted estimate from source).
Additional details
- Employment type: Full time.
- Work arrangement: Hybrid (based in Indianapolis, IN). Qualified candidates must reside in the Indianapolis area.
- This posting uses third‑party recruitment support from Careertakes; the confidential client will make final hiring decisions.
- All qualified applicants will receive consideration regardless of protected status. Reasonable accommodations are available during the application and hiring process — contact Careertakes if you need assistance.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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