Coordinator, Theatrical Marketing
The Coordinator, Theatrical Marketing at Confidential Client supports senior marketing executives by managing complex calendars, coordinating high-profile meetings, and facilitating communication across internal teams and external partners. This role contributes to marketing strategy development, competitive analysis, and campaign execution for a high-volume slate of theatrical film projects, requiring strong organizational, communication, and interpersonal skills in a fast-paced entertainment environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, PR, Advertising & Marketing.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
Confidential Client (via Careertakes) is seeking a Coordinator, Theatrical Marketing to support the EVP of Theatrical Marketing and two SVPs of Marketing Strategy across a high-volume slate of theatrical film campaigns. This is a fast-paced, high-visibility role that sits at the center of the theatrical marketing organization and requires exceptional organization, judgment and communication skills.
What You’ll Do
- Manage complex, high-volume calendars for the EVP and two SVPs, including campaign strategy meetings, filmmaker and talent meetings, screenings, creative reviews, senior leadership meetings and external partner presentations.
- Coordinate scheduling across multiple executives and stakeholders, balancing competing priorities and time-sensitive requests.
- Serve as a primary point of contact between the Strategy team and internal departments (Creative Advertising, Digital, Publicity, Media, Research, Promotions, Partnerships, International Marketing, Distribution).
- Coordinate and schedule meetings with filmmakers, producers, talent representatives, agencies, exhibitors, promotional partners and other high-profile external stakeholders.
- Arrange screenings, presentations and other campaign-related meetings and events; manage logistics and follow-up.
- Handle sensitive and confidential information with discretion and sound judgment.
- Assist in the preparation and coordination of campaign strategy presentations, filmmaker presentations and executive updates.
- Conduct research and analysis on competitive films, campaigns, audience trends, cultural moments and emerging marketing opportunities.
- Monitor competitive theatrical campaigns and prepare concise reports highlighting strategies, creative, partnerships, publicity, digital and media activity.
- Maintain campaign materials, creative assets and key documents across the slate.
- Participate in campaign meetings and assist with cross-discipline communication and coordination.
- Support special projects and high-priority initiatives for the EVP and SVPs as needed.
Basic Qualifications
- 1+ years of relevant experience (including internships).
- Bachelor’s degree preferred.
- Previous entertainment, marketing, agency, or related industry experience strongly preferred.
- Strong interest in theatrical marketing, entertainment and popular culture.
- Proficiency in PowerPoint, Word, Excel and Apple products.
- Strong knowledge of social and digital platforms.
Additional Qualifications
- Exceptional organizational skills with the ability to manage a high volume of meetings, priorities and projects simultaneously.
- Excellent written, verbal and interpersonal communication skills.
- Ability to interact professionally and confidently with senior executives, filmmakers, talent representatives, agencies, production teams and external partners.
- Strong attention to detail and ability to anticipate needs in a fast-moving environment.
- Ability to prioritize effectively and respond quickly as schedules and campaign needs evolve.
- Strong judgment and discretion when handling confidential or sensitive information.
- Resourceful, proactive and solutions-oriented, with the ability to operate independently while collaborating across a large organization.
- Passion for movies, marketing, entertainment and culture.
Compensation & Benefits
- Hiring salary range: $52,000 - $62,000 (USD). This range applies to New York City, California, Colorado, Washington state, and most other geographies. Actual starting pay depends on geographic location, experience, education and other job-related factors.
- Benefits may include medical, dental, vision, 401(k), life insurance, disability benefits, tuition assistance and paid time off. Final benefits and eligibility are determined by the Confidential Client.
About Our Client
Confidential Client is a major organization operating in PR, Advertising & Marketing, delivering high-profile entertainment marketing campaigns and partnering with creative teams, filmmakers, talent and external partners to promote theatrical releases.
If you require a reasonable accommodation to participate in the application or interview process, please request details from Careertakes and the Confidential Client; accommodation procedures and contact information will be provided.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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