About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Scientific & QA (Health & Pharmaceutical Advertising).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Overview

This Submissions Fellowship is an entry-level, full-time role based in New York, NY (hybrid). The Submissions Fellow supports regulatory, medical, and legal review (MLR) processes for pharmaceutical advertising assets by preparing, uploading, and tracking materials in the client’s submission platform. Compensation: $55,000 per year + overtime (non-exempt). Start date: February 8, 2027 (subject to change).

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Responsibilities

• Prepare and review documents for each asset to be submitted to the client’s medical, legal, and regulatory teams, ensuring compliance.
• Upload assets, annotations on medical claims, reference documents, metadata, and supporting files into the client’s regulatory platform.
• Coordinate with internal teams to develop and maintain submission timelines; ensure timely adherence.
• Review tagging and linking of references in the submission platform for accuracy.
• Serve as the primary contact for questions related to submission requirements and guidance.
• Provide file management and ongoing support within the client’s regulatory platform.
• Track job routings and communicate MLR reviewer feedback to project teams.
• Track reference IDs and asset codes; maintain accurate logs.
• Perform quality control checks on submitted materials to reduce errors and rework.
• Handle administrative and ad hoc assignments from supervisors.

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Ideal Experience & Skills

• Bachelor’s degree (BA/BS) in Marketing, Communications, Business Administration, Health Science, or equivalent.
• 0–1 year experience in pharmaceutical advertising, healthcare communications, or familiarity with the regulatory review process.
• Demonstrated proficiency in Microsoft Office (Excel), Adobe Acrobat, and general file management.
• Comfortable working in a fast-paced environment and able to maintain high-quality output under pressure.
• Strong organizational skills, multitasking ability, adaptability, and exceptional attention to detail.
• Quick learner with a collaborative mindset; strong written and verbal communication.

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Additional Details

• Employment type: Permanent, Full time.
• Work model: Hybrid — based in New York, NY office (200 Madison Avenue).
• Compensation: $55,000 per year + overtime (Non-Exempt). Salary is disclosed per applicable pay-transparency requirements.
• Candidates advancing in the process will be invited to complete a brief video interview via HireVue.
• Relocation assistance, housing support, and reimbursement for moving expenses are not provided.
• Start date: February 8, 2027 (subject to change).
• This role will train you on submission platforms, regulatory processes, and MLR workflows valuable for careers in pharmaceutical advertising and scientific/QA operations.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.