About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Government Contracting (Aerospace & Defense).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This entry-level Program Analyst role supports the NASA Solutions for Enterprise-Wide Procurement (SEWP) VI program. You will assist Sales/Business Development with RFQ responses and help manage awarded orders through execution and closeout. Typical responsibilities include:

• Review approved RFQs for response instructions, deadlines, required documents, quantities, delivery, and specifications.
• Maintain the active quote queue and keep Salesforce, SEWP, and internal records current from approval through final disposition; escalate missing inputs or vendor delays.
• Request and follow up on vendor quotes; compile pricing, discounts, lead times, shipping, quote validity, and supporting records. Reconcile part numbers, descriptions, quantities, and pricing.
• Build quote pricing and assemble response packages using approved templates and inputs from responsible teams.
• Check for Technical Refresh (TR) and provider-readiness requirements; coordinate TR preparation, submission, tracking, and NASA approvals as needed.
• Maintain provider records and support provider setup/updates, deal registrations, and special pricing requests.
• Coordinate cross-functional inputs (Engineering for BOMs/configurations, Proposal Management for narratives, Contracts for certifications).
• Perform quality control on quote packages and route packages for Program Manager/Deputy Program Manager approval; retain confirmations and final records.
• After award, compare awards with submitted quotes, flag discrepancies, assist with order setup, and support Procurement, Project Control, Finance, and customer reporting until closeout.

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Minimum Qualifications

• U.S. Citizenship (required due to contract requirements).
• 0–2 years of relevant professional experience (internships or experience in contracting, sales operations, procurement, supply chain, or technology sales are beneficial).
• Strong organization, attention to detail, and clear written and verbal communication.
• Ability to manage concurrent deadlines and accurately work with pricing, part numbers, and documentation.
• Proficiency with Microsoft Excel, Word, and Outlook; comfortable learning defined processes and following approval authorities.

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Preferred Qualifications

• Experience with Salesforce, Unanet, or similar CRM/ERP systems.
• Familiarity with federal contracting, NASA SEWP or other GWAC/IDIQ vehicles, and technology procurement processes.
• Experience or familiarity with IT, networking, cybersecurity, audiovisual, or communications hardware and services.
• Comfortable coordinating across teams and escalating schedule or compliance risks.

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Education

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, Operations, Management Information Systems, or a related field — or equivalent relevant experience.

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Work Location & Additional Notes

• Location: Tampa, FL (onsite or as required by contract).
• Legal requirement: U.S. Citizenship is required for this role due to the nature of the contract and access requirements.
• This posting is intended to comply with applicable U.S. hiring laws. The client will consider candidates without discrimination and will follow required background and eligibility checks consistent with local, state, and federal regulations.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.