Sales & Proposal Coordinator (Seattle)
The Sales & Proposal Coordinator supports the Key Account Team by managing sales proposals, quotations, contracts, and commercial documentation with high accuracy and organization. This entry-level role involves coordinating across multiple internal teams to ensure timely and professional handling of sales processes, providing an excellent opportunity to gain experience in sales operations and project coordination for a major global customer.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Sales.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
About the role
Build your career in international business with a Confidential Client, a global provider of intelligent logistics and automation solutions. As a Sales & Proposal Coordinator supporting the Confidential Client's U.S. Key Account Team, you’ll help turn customer opportunities into compelling proposals and keep important commercial activities moving forward.
This is an entry-level / early-career position where you’ll gain hands-on experience preparing sales proposals, quotations, contracts, and other commercial documents while collaborating across Sales, Engineering, Project Management, Finance, and Legal teams. Recent graduates and early-career professionals are encouraged to apply.
Key Responsibilities
- Prepare, format, review, and maintain sales proposals, quotations, contracts, and other commercial documents.
- Support the Confidential Client's Key Account Team throughout the proposal, bidding, and contracting processes.
- Coordinate with Sales, Engineering, Project Management, Finance, Legal, and other internal teams to collect required information.
- Track proposal submissions, contract revisions, approvals, deadlines, and follow-up actions.
- Review documents carefully to ensure accuracy, completeness, consistency, and professional presentation.
- Maintain organized records of proposals, contracts, customer documentation, and correspondence.
- Assist with customer requests, presentations, reports, and other sales-support activities.
- Help track customer requirements and internal action items to ensure timely follow-up.
- Provide general coordination and administrative support to the Key Account Team as needed.
Qualifications
- 0–3 years of professional experience; recent graduates are encouraged to apply.
- Bachelor’s degree preferred.
- Must be based in the United States; candidates located in the Pacific Time Zone / Western U.S. are preferred.
- Strong attention to detail and commitment to accuracy.
- Highly organized with strong follow-through and time-management skills.
- Positive, responsible, proactive, and eager to learn.
- Strong written and verbal communication skills in English.
- Comfortable working with documents, spreadsheets, presentations, and multiple deadlines.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Ability to coordinate effectively across multiple teams and functions.
- Mandarin Chinese proficiency is a plus, but not required.
- Previous internship or work experience involving proposals, contracts, sales operations, project coordination, or administrative support is a plus, but not required.
What we’re looking for
We seek candidates who are careful, dependable, responsive, and willing to take ownership of their work. Because this role handles proposals and contracts for a key customer, accuracy and attention to detail are essential. This position is an excellent opportunity to gain cross-functional experience supporting a major customer and to build a foundation for a commercial or operations career.
Location & Employment Details
- Location: Times Square, WA (Pacific Time Zone preferred)
- Employment type: Full-time
- Eligibility: Must be authorized to work in the United States
- Experience level: Entry / Junior (0–2 years preferred)
Compensation (estimated)
- Estimated annual salary: $54,311 (reported estimate) — final compensation will be determined by the Confidential Client and may vary based on experience and location. Where required by state or local law, final offer details will comply with applicable pay transparency requirements.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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