Sales & Operation Coordinator
The Sales & Operation Coordinator at Confidential Client is responsible for supporting sales and product teams through managing go-to-market planning, catalog production, product imagery, and showroom operations. This role requires strong organizational and multitasking skills to coordinate cross-functional projects, oversee photoshoots and video production, and ensure timely delivery of sales materials. The position is full-time and based on-site in Costa Mesa, CA, offering an opportunity to gain comprehensive experience in the apparel industry within a collaborative and growth-oriented environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, apparel and accessories manufacturing and distribution.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Role Overview
Confidential Client is seeking a detail-oriented Sales & Operation Coordinator based in Costa Mesa, CA. This full-time, salaried role supports cross-functional Sales and Product teams to execute go-to-market (GTM) events and filming, maintain catalog and product imagery assets, manage salesman samples and the showroom, and provide sales-rep support.
What You’ll Do
- Plan, schedule, and run in-person GTM meetings and events (seasonal; typically twice a year).
- Coordinate digital GTM video shoots: book production, prepare samples, manage shoot days, and deliver final edits.
- Maintain season calendars and deadlines; ensure deliverables arrive on time for catalog production.
- Prepare and format product imagery/CADs to catalog specs and assist with catalog drafts and print coordination.
- Build category assortment pages and prepare CAD separations once technical packs are finalized.
- Manage and maintain the showroom and salesman sample inventory: unpack, hang, steam, and organize seasonal lines.
- Maintain showroom calendar and support rep bookings and travel line distribution.
- Provide sales reps with product imagery, catalog amendments, seasonal assets (images, CADs, UPC/projection sheets, care/copy content).
- Organize weekly cross-functional check-ins with Merchandising and Leadership to align on goals, deadlines, and presentation details.
- Support general sales-rep needs and act as a point of contact for GTM logistics and assets.
Qualifications
- Bachelor’s degree in Fashion/Merchandising, Business, or equivalent combination of education and experience.
- 2+ years’ experience in product, merchandising, or sales-support roles (or equivalent experience).
- Proven ability to work closely with multiple departments and manage tight timelines across multiple projects.
- Entry-level experience with Adobe Creative Suite (Illustrator preferred) and strong Microsoft Office skills.
- Strong organizational, time-management, and communication skills; comfortable coordinating vendors and internal stakeholders.
Skills & Tools
- Adobe Illustrator (entry-level experience required)
- Microsoft Office (Excel, Word, Outlook)
- Asset management and basic photo/catalog formatting
- Event / shoot coordination and vendor management
- Comfortable lifting/moving up to 25 lbs for sample handling
Compensation & Benefits
- Estimated base salary: $57,657 per year (estimated).
- Benefits summary (for eligible employees in applicable states): medical, dental, vision, short- & long-term disability (100% employer-paid), group-term life insurance (100% employer-paid), 401(k) with up to 4.5% employer match, PTO and sick leave, bereavement leave, commuter benefits, FSA options, fitness reimbursement, tuition reimbursement, pet insurance, EAP, and voluntary life insurance.
- Confidential Client will not sponsor applicants for work visas or permits for this position.
- Employment is at-will.
Physical Demands & Working Conditions
- Primarily office-based with occasional walking and standing for showroom setup or shoots.
- Typical environment: quiet to moderate noise levels.
- Must be able to sit for extended periods, use hands/fingers for computer work, reach, and occasionally lift/move up to 25 pounds.
- Reasonable accommodations available for qualified individuals with disabilities.
Additional Information
Confidential Client values inclusive behavior and expects team members to support a collaborative culture of continuous improvement, proactive problem-solving, and respectful communication.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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