Sales & Merchandising Assistant
The Sales & Merchandising Assistant at Confidential Client supports sales and merchandising operations by managing order details, inventory, and customer communications. This role involves preparing reports, coordinating samples, and assisting with market events to ensure seamless collaboration across sales, design, and production teams, contributing to the company's growth in the wholesale intimate apparel and sleepwear market.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Wholesale intimate apparel and sleepwear (fashion/apparel retail).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position overview
Confidential Client, a wholesale intimate apparel and sleepwear partner to well-known retail brands, is looking for a Sales & Merchandising Assistant to support sales, merchandising, order management, and customer accounts. This hands-on role works with Sales Executives, Senior Merchandisers, and cross-functional teams to support retail partners, prepare materials for Market Weeks and meetings, manage orders and inventory details, and coordinate samples.
Essential responsibilities
- Support Sales Executives with preparation for in-person and virtual customer meetings, Market Weeks, stock meetings, and presentations.
- Prepare inventory reports, CADs, selling materials, and buyer-facing information.
- Review sales and inventory reports to identify best/worst sellers and share insights with Sales, Design, and internal teams.
- Reconcile purchase orders with worksheets and available inventory; identify and resolve discrepancies.
- Enter and maintain buyer worksheets; place merchandise holds and update domestic and direct orders.
- Assist with order management tasks (shortages, extensions, delivery changes, P.O. move-ups, late deliveries).
- Investigate inventory and order issues, recommend solutions, and communicate updates to internal and external partners.
- Coordinate, pack, ship, and track samples and CADs for buyers; update stakeholders on shipment status.
- Maintain organized sample closets and assist with showroom setup (samples, swatches, meeting materials).
- Attend and document customer, stock, and private-label development meetings; capture feedback and follow-ups.
- Partner cross-functionally with Sales, Design, Production, and other teams to support customer needs and business priorities.
Qualifications
- Minimum: one related internship or comparable experience, preferably in wholesale, retail, fashion, or apparel.
- Bachelor’s degree or equivalent combination of education and relevant experience.
- Strong organizational skills and high attention to detail.
- Solid analytical ability and working knowledge of retail math.
- Excellent written and verbal communication skills.
- Ability to prioritize multiple tasks, meet deadlines, and adapt in a fast-paced environment.
- Proficiency with Microsoft Office (particularly Excel and Outlook).
- Proactive, self-motivated, and able to take initiative and follow through.
- Collaborative mindset and ability to work effectively across departments and with external partners.
Compensation & benefits
- Salary range: $52,000 — $56,000 per year.
- Benefits package typically includes medical, dental, and vision; commuter and flexible spending accounts; paid time off and company holidays; 401(k); gym discount, and more.
- Note: the actual salary offered will depend on experience and business needs.
Location & schedule
- Work location: Manhattan, NY (in-office; will support in-person Market Weeks and buyer meetings).
- Employment type: Full-time.
What we look for
- Candidates who are detail-oriented, comfortable with data/reporting, and adept at coordinating logistics and samples.
- People who thrive in collaborative, fast-paced retail/fashion environments and who can support both routine order tasks and special-market events.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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