About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Academic Healthcare (School of Medicine).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Summary

Confidential Client is seeking a Residency Program Coordinator to support the Hematology–Oncology residency within their School of Medicine. This full-time staff/administrative role supports Graduate Medical Education (GME) operations, resident recruitment, program compliance with ACGME standards, resident evaluation tracking, and administrative support for faculty and program leadership.

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What You’ll Do

• Coordinate all aspects of residency program processes and daily operations for the Hematology–Oncology residency.
• Support resident recruitment and selection activities, including application tracking and interview logistics.
• Interpret GME and ACGME program certification guidelines; identify operational gaps and recommend improvements.
• Create and submit required reports to maintain program certification with GME and ACGME offices.
• Maintain and update case logs, track duty hours, conference attendance, and resident evaluations.
• Serve as a member of the Clinical Competency Committee and participate in remediation processes when required.
• Monitor resident self-reporting compliance, follow up on missing items, and counsel residents on training paperwork and requirements.
• Develop and execute communication plans for stakeholders, trainees, and faculty.
• Manage program marketing and outreach: website updates, monthly newsletters, recruitment materials, and presentation preparation.
• Schedule and coordinate training sessions, vendor logistics, course evaluations, and collate results to improve resident experience.
• Provide administrative support to Hematology–Oncology faculty and program leadership: calendars, meeting scheduling, expense reimbursement, and reappointment documentation.
• Perform other related duties as assigned.

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Qualifications

• Education: Bachelor’s degree in health care administration or a related field from an accredited college/university, or equivalent combination of education and experience.
• Experience: Entry level (less than one year) required per posting; however, three years’ experience in an academic healthcare environment is preferred.
• Knowledge & Skills:
  • Familiarity with GME operations and ACGME policies and procedures is strongly desired.
  • Experience with AAMC/LCME-related processes and residency office workflows preferred.
  • Proficient in Microsoft Office, website content tools, and database management; able to generate complex spreadsheets and manage data.
  • Strong organizational skills, attention to detail, and ability to meet deadlines under pressure.
  • Excellent written and verbal communication skills, strong customer service and interpersonal abilities.
  • Demonstrated critical thinking, problem solving, and sound judgment; able to work independently and prioritize workload.
  • Ability to handle confidential and sensitive information appropriately.

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Preferred Qualifications

• Prior experience in a GME office or academic medical center.
• Experience leading projects or process-improvement initiatives.
• Familiarity with Clinical Competency Committee processes and remediation workflows.

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Employment Details

• Employment type: Full Time — Regular Employee
• Job category: Staff / Administrative
• Number of openings: 1
• Compensation type: Annual salary (estimated in source listing)

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Working Conditions

Normal office environment; residency program offices are located in a clinical setting. Some evenings and weekends required. May be required to report to work when the university is closed. Background checks may be required per university policy for certain hires.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.