Research Department Coordinator - New Grad (BS/BA) / Entry Level with Security Clearance
The Research Department Coordinator supports the Warfighter Performance Department at the Naval Submarine Medical Research Laboratory by managing administrative, financial, logistical, and communication tasks related to scientific research projects. This role involves monitoring project progress, assisting with documentation and compliance processes, and coordinating internal and external communications under Government oversight. The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to work in a fast-paced, mission-driven environment with a required SECRET security clearance.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
As a Research Department Coordinator (Entry Level / New Grad), you will support day-to-day administrative and research operations for the department located in Quaker Hill, CT. This is a hands-on role well suited to a recent BS/BA graduate or someone with early-career research admin experience.
Primary responsibilities include:
- Monitor and summarize project progress and prepare concise summary reports (subject to final Government approval).
- Assist the Government Principal Investigator (PI) with project estimate sheets and provide periodic spending updates to Department Heads.
- Draft, review, and help disseminate internal and external communications (subject to final Government approval).
- Track routing and status of research products, proposals, protocols, presentations, papers, patents, and related deliverables.
- Support administrative, financial, logistical, and scheduling tasks for scientific research (including IRB and Scientific Review Board documentation tracking), in accordance with Command policy.
- Help prepare standard operating procedures and "go-by" documentation for administrative research processes, subject to final Government approval.
- Coordinate Government-approved SharePoint document content and maintain strong document quality (no typos, correct grammar and formatting).
- Provide general administrative support to ensure timely, organized research operations.
Qualifications
Minimum qualifications:
- Bachelor’s degree (BS/BA).
- Experience or exposure to a scientific research environment (internships, lab coursework, or entry-level roles are acceptable).
- Proficiency with Microsoft Office (Word, Outlook, Excel) and familiarity with web-based research tools.
- Strong organizational and time-management skills; ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- US citizenship is required due to federal contract requirements.
- Ability to obtain and maintain at least a SECRET security clearance; preference given to candidates who already possess a SECRET clearance.
- Professional demeanor and ability to collaborate with researchers and government colleagues on a peer basis.
Preferred Qualifications
- Administrative experience within a government, military, or research organization.
- Experience with documentation management, purchasing processes, and SharePoint.
- Prior experience supporting IRB or similar review processes.
Compensation & Benefits
- Pay range: $48,100 – $86,950 per year (guideline; final offer considers experience, education, skills, and internal equity).
- Standard benefits package (health & wellness programs, paid leave, retirement, income protection). Specific benefits will be provided by the hiring organization.
Security & Eligibility
- This position requires the ability to obtain and maintain, at minimum, a SECRET security clearance. Candidates who already hold SECRET clearance will be given preference.
- U.S. citizenship is required due to federal contract requirements.
- Reasonable accommodations will be provided to applicants with disabilities during the application process; please notify Careertakes if you need assistance.
Why This Role
This entry-level coordinator role offers exposure to applied research supporting operational health and performance. You’ll learn research administration fundamentals, work with scientific teams, and support projects that impact service members’ health and readiness.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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