About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Retail.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Overview

Confidential Client (Retail) is hiring a Regulatory Coordinator to support new product development and regulatory programs for consumer cosmetics and personal care products. This role helps manage regulatory documentation, product information files (PIFs), vendor documentation, and market registrations across the US and international markets (including EU and Canada). The position is full-time and based in New York, NY.

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Responsibilities

• Manage regulatory information for New Product Development (NPD) projects with third‑party manufacturers and track associated timelines with the planning team.
• Request, collect, and organize vendor documentation and testing materials after NPD approvals.
• Prepare ingredient listings from vendor raw data and perform regulatory reviews for the US, Canada, EU, and other international markets.
• Update and maintain Product Information Files (PIFs), regulatory documentation, and timeline records.
• Review documentation for completeness and compliance with applicable market requirements.
• Assist with regulatory review of primary and secondary artwork and pre‑production PDFs.
• Execute and support EU registration processes (submit formulations for third‑party toxicological review; follow up with vendors and external partners).
• Support regulatory team responses to customer inquiries and social media product questions.
• Assist retail teams with product registrations and related regulatory tasks.

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Qualifications

• 0–3 years of relevant experience; internships or experience in cosmetics, pharmaceutical, or consumer goods preferred.
• Bachelor's degree in a science field or equivalent experience in a scientific discipline.
• EU registration experience is a plus.
• Strong written and verbal communication skills; excellent organization.
• Proficient in Microsoft Excel and Microsoft Office.
• Familiarity with cosmetics manufacturing processes and product development is preferred.
• Knowledge of FDA regulations, Health Canada requirements, and the EU cosmetics framework is desirable.
• Strong work ethic and ability to thrive in a fast‑paced environment.

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Compensation & Benefits

• Salary range: $66,350–$66,500 per year (pay will depend on experience, qualifications, and other factors).
• Medical, dental, and vision coverage.
• 401(k) plan and access to health & wellness programs.
• Paid vacation, holidays, summer Fridays, birthday time off, volunteer time, and other leave benefits.
• Employee discount, product gratis, and team giving initiatives.
• Friendly, creative, collaborative workplace culture.

Note: Applicants will be evaluated on job‑related criteria. Employment is subject to eligibility to work in the United States and any required background checks.

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What We Value

• Accuracy and attention to regulatory detail.
• Cross‑functional collaboration with product development, sourcing, and external partners.
• Ability to manage multiple projects and timelines.
• Commitment to compliance and continuous learning in regulatory policy for cosmetics and consumer goods.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.