About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, a quantitative investment management firm (financial services).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Summary

Confidential Client is seeking a detail-oriented Recruitment Coordinator (Contract) to support a high-volume, full‑lifecycle recruiting team. This role is ideal for someone who thrives on scheduling, logistics, and candidate-facing coordination in a fast-paced, intellectually driven financial services environment.

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What You’ll Do

• Coordinate high-volume interview scheduling across teams to ensure a seamless candidate and interviewer experience
• Manage candidate communications, including scheduling, confirmations, and follow-ups
• Build and maintain interview schedules; manage real-time changes and candidate flow for in-person interview days and superdays
• Greet candidates onsite and provide day-of support to ensure smooth execution
• Plan and execute logistics for campus recruiting events (on-campus presentations, superdays)
• Manage end-to-end event operations: venue coordination, catering, materials, and day-of execution
• Support summer internship program logistics and events
• Arrange travel and hotel accommodations for candidates
• Manage candidate reimbursements and recruiting vendor payments
• Maintain accurate candidate data in the ATS (Greenhouse): resumes, applicant records, schedules, and feedback
• Deliver a high-touch, professional experience to internal and external stakeholders
• Maintain clear, proactive communication with hiring managers, recruiters, business partners, and external vendors/agencies
• Assist with ad hoc HR and recruiting projects as needed

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Requirements

• Bachelor’s degree required
• 1–3+ years in a similar administrative or coordination role; financial services experience preferred
• Demonstrated resourcefulness, flexibility, and initiative
• Strong professionalism and confidence with candidate-facing interactions
• Exceptional written and verbal communication skills
• Ability to multi-task and manage competing priorities in a fast-paced environment
• Strong problem-solving and decision-making skills
• Experience with project coordination and event logistics
• Proficiency with Outlook and Microsoft Office Suite
• Experience with ATS systems (Greenhouse preferred)

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Location & Employment Type

• Onsite — 5 days per week in Fairfield, CT (role supports in-person interview days and campus events)
• Employment type: Contract

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Compensation

• Estimated pay (as provided in source posting): $66,450 per year (estimated). Exact compensation will be determined by the Confidential Client and may vary based on experience and role specifics.

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Why Join This Team

• Work with a sophisticated, research-driven investment team in a collaborative recruiting environment
• Gain experience running high-impact campus events and large-scale interview days
• Develop transferable event, stakeholder, and ATS management skills valuable across HR/recruiting functions

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.