About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Professional services (accounting & consulting).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

The Recruiting Operations Specialist supports recruiting operations for Campus Recruiting and Talent Acquisition. You’ll be a Workday-focused operational partner who improves processes, manages day-to-day recruiting workflows, supports intern programs, and produces recruiting data and reporting that enable hiring decisions and a better candidate experience.

• Support and administer Workday for recruiting activities: job requisitions, candidate communications, events, offer letters, and background check coordination.
• Troubleshoot Workday workflows and partner with HRIS to implement system improvements.
• Identify and document opportunities for automation and process simplification; recommend and support approved solutions.
• Maintain accurate recruiting and referral data; verify and audit candidate and pipeline entries.
• Build and deliver recruiting reports and dashboards (conversion rates, pipeline statistics, hiring outcomes).
• Coordinate campus recruiting logistics (events, internships, communications) and support onboarding coordination for entry-level hires.
• Manage recruiting-related budgets and track campus recruiting expenditures.
• Oversee candidate communications (email, SMS, engagement campaigns) and manage branded promotional items and care packages.
• Partner with Talent Acquisition, Campus Recruiting, People Operations, and Marketing to ensure consistent processes and brand standards.

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Key Responsibilities

• Act as the primary Workday resource for recruiting teams; manage event setup, candidate engagement and job posting workflows.
• Coordinate offer letter issuance and background check administration; review and process background checks for new hires.
• Maintain employee referral tracking and ensure timely referral payments.
• Develop, generate, and analyze recruiting reports; present actionable insights to recruiting leadership.
• Support year-round campus recruiting operations, internship program logistics, and program effectiveness reviews.
• Manage vendor and program workflows including Becker direct-bill and CPA bonus reimbursement processes (for entry-level associates).
• Support cross-functional projects that improve recruiting efficiency and candidate experience.

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Qualifications

• Bachelor’s degree or equivalent relevant experience.
• 2+ years of experience in recruiting coordination, HR/recruiting operations, program support, or related roles.
• Experience with applicant tracking systems or HR technology; Workday experience preferred.
• Strong organizational skills, clear written and verbal communication, and excellent follow-through.
• Comfortable working with data and reporting tools; proficiency in Microsoft Excel required.
• Ability to manage multiple priorities and collaborate across teams.
• Campus recruiting, internship program coordination, event logistics, or HRIS experience is a plus.

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Estimated Compensation

• Estimated base: $51,969 per year (estimated).

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Physical & Cognitive Requirements

The role is performed primarily in an office environment. Reasonable accommodations will be made for qualified applicants with disabilities.

Physical:

• Regularly required to remain stationary, operate standard office equipment, and communicate in person and by phone.
• May occasionally lift or move up to 50 pounds and engage in active tasks related to events or program logistics.

Cognitive/Mental:

• Use written and oral communication skills; read and interpret data and documents.
• Analyze and solve non-routine administrative issues and work under deadlines with interruptions.
• Interact professionally with internal and external customers.

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Why Join Our Client

Our client offers a benefits package and programs that support wellbeing and career development, including:

• Generous time off and flexible schedules.
• Parental leave and caregiver leave options.
• Health and wellness benefits, including mental health support.
• Leadership, coaching, and professional development programs.

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EEO Statement

Confidential Client provides equal employment opportunity to all individuals regardless of race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.