About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role overview

Confidential Client is seeking a highly organized, detail-oriented Recruiting Coordinator to join the People team supporting the Seattle, WA office. This hybrid role focuses on interview scheduling, candidate communications, pre-hire administration, and onboarding support. You will partner closely with recruiters, hiring managers, interview panel members, and external candidates to deliver a smooth, professional candidate experience.

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What You’ll Do

• Coordinate complex, multi-stage interview schedules between candidates, recruiters, hiring managers, and interview panels.
• Facilitate in-person interviews and candidate presentations when required.
• Act as a primary point of contact for candidates and hiring teams for scheduling, updates, and cancellations.
• Prepare, distribute, track, and upload candidate confidentiality agreements and other recruiting documentation.
• Conduct professional reference checks for hires and ensure appropriate documentation is retained.
• Support pre-hire administrative activities to ensure candidate information and required documentation are complete prior to onboarding.
• Maintain accurate candidate records and recruiting activity within the ATS (Greenhouse) and other People systems.
• Assist recruiters and hiring managers with administrative and operational needs across the recruiting lifecycle.
• Conduct initial or structured interviews for select entry-level or high-volume roles when needed.
• Help maintain recruiting templates, interview materials, candidate communications, and process documentation.
• Monitor recruiting pipelines for outstanding actions and proactively follow up with candidates and internal stakeholders.
• Support reporting, data tracking, and ad-hoc Talent projects.
• Maintain confidentiality and professionalism when handling candidate and employee information.
• Perform other duties as assigned.

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Required qualifications

• Minimum 2 years’ experience in talent operations and/or recruiting.
• Bachelor’s degree or equivalent work experience.
• Hands-on experience with an ATS (experience with Greenhouse is required/preferred).
• Strong organizational skills and demonstrated ability to manage complex calendars and scheduling.
• Experience supporting multiple recruiters and hiring managers for high-volume scheduling.
• Understanding of recruiting compliance and reporting best practices.
• Excellent written and verbal communication skills and strong multi-tasking capability.
• Comfortable working in a fast-paced, dynamic environment.
• Experience managing calendars in Outlook.

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Preferred qualifications

• Experience with full-cycle recruiting.
• Experience in the space/satellite industry or other technical environment (helpful but not required).

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Compensation & benefits

• The anticipated hourly range for candidates based in Washington State is $35 - $45 per hour. Final pay will depend on background and experience. Confidential Client is a multi-state employer; pay ranges may vary for other locations.
• Benefits for full-time, benefits-eligible employees include:
  • Medical, dental, vision, disability, group term life and AD&D, and voluntary life insurance.
  • Employer-paid employee-only premiums for medical, dental, and vision plus a contribution toward out-of-pocket expenses (as described by the employer).
  • Paid time off (PTO), company holidays, floating holidays, parental leave, and volunteer leave.
  • 401(k) with employer match, FSA options, Employee Stock Purchase Program, and employee assistance programs.
  • Professional development support and company swag.

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Location & work model

• This is a hybrid position supporting the Seattle, WA office. In-person presence will be required for on-site interviews and certain People team responsibilities; some remote work is also supported.
• Candidates must be able to commute to the Seattle office as required.

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Additional requirements

• To conform with U.S. Government space technology export regulations and similar compliance requirements, Confidential Client may require applicants to be U.S. citizens, lawful permanent residents, protected individuals as defined by 8 U.S.C. 1324b(a)(3), or otherwise eligible to obtain necessary authorizations. Specific eligibility requirements will be noted by the hiring team when applicable.
• Confidential Client is committed to maintaining a fair, respectful, and confidential hiring process.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.