About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role overview

Confidential Client is hiring a Recruiting Coordinator to own core talent-acquisition operations and ensure a smooth candidate experience across interview scheduling, ATS management, reporting, and process improvement. This role reports to the Director of Talent Acquisition and is a hands-on, execution-oriented position that also looks for a systems mindset to identify and remove friction from recruitment workflows.

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What you’ll do

• Own end-to-end interview scheduling and onboarding logistics across multiple locations, ensuring a seamless experience for candidates and hiring teams.
• Manage the full lifecycle of job requisitions in the ATS — posting, tracking, and closing — with a focus on data accuracy and process consistency.
• Maintain and audit candidate records in the ATS; identify and correct data gaps or workflow breakdowns.
• Continuously evaluate TA processes (scheduling, communications, requisition workflows) and recommend or implement improvements.
• Partner with the TA team on job description creation and updates to ensure consistent, high-quality postings.
• Support resume review, phone screens, and interview coordination for interns, rotational program participants, and entry-level hires.
• Serve as a systems resource — troubleshoot ATS issues, document best practices, and help onboard team members to tools and processes.
• Capture and follow through on action items from team meetings; help drive departmental initiatives to completion.

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Qualifications

• 1–3 years experience in talent acquisition, HR operations, or a related coordination role.
• Bachelor’s degree or equivalent experience preferred.
• Demonstrated ability to identify inefficiencies and proactively improve processes.
• Comfortable working with data and reporting tools to draw actionable insights.
• Strong systems fluency — quick to learn and optimize platforms and workflows.
• Able to work independently and take ownership while collaborating effectively across teams.
• Excellent interpersonal and communication skills with a customer-service mindset toward candidates and hiring managers.
• Comfortable handling confidential candidate and new-hire information.
• Strong multitasking and organizational skills with sharp attention to detail.

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Systems & tools

• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• LinkedIn Recruiter
• Greenhouse or similar ATS

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Compensation & location

• Salary: $68,000 - $75,000 per year.
• Work arrangement: Hybrid (#LI-Hybrid). Location: New York, NY.

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Why this role matters

This position is the operational backbone of the TA team. If you enjoy solving process gaps, improving systems, and making hiring experiences frictionless, you’ll have high impact here. You’ll work closely with recruiters and hiring managers and help scale consistent, data-driven recruitment practices.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.