About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Recruiting Coordinator I — Houston, TX (Confidential Client)

Confidential Client is seeking a Recruiting Coordinator I to join its Talent Acquisition team in Houston, TX. This entry-level, full-time role provides administrative and coordination support across recruiting operations — interview scheduling, candidate communication, ATS updates, basic reporting, recruiting marketing tasks, system testing, and special projects. The ideal candidate is organized, detail-oriented, adaptable, and focused on delivering a positive experience for candidates and hiring partners.

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What You’ll Do

• Coordinate recruiter screens, interviews, candidate communications, and calendar logistics; manage schedule changes quickly and professionally.
• Maintain accurate requisition and candidate records, follow-up trackers, and documentation in the applicant tracking system (ATS).
• Monitor outstanding tasks and deadlines; communicate status and escalate priorities when needed.
• Support recruiters and hiring managers with event scheduling, intake coordination, interview feedback reminders, and other administrative needs.
• Provide recruiting and backup coverage across assigned areas based on business needs and training.
• Assist with candidate sourcing, applicant review, initial outreach, and preliminary screening as assigned; route hiring decisions to the responsible recruiter or manager.
• Support candidate pipeline follow-up during peak requisition periods and assume additional responsibilities as skills develop.
• Compile routine Talent Acquisition reports, update workload/requisition trackers, and perform basic ATS data-quality checks.
• Help execute recruiting marketing initiatives including job-posting campaigns, event materials, outreach communications, and employer-branding tasks.
• Participate in recruiting technology and process testing: run test cases, document results, log issues, and support follow-up.
• Coordinate logistics, communications, tracking, and deliverables for assigned projects (for example, early-talent programs).

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Minimum Requirements

• Education: High school diploma or equivalent.
• Experience: Previous recruiting, sourcing, or Talent Acquisition experience preferred but not required. Relevant administrative, scheduling, customer service, or HR experience is beneficial. Entry-level candidates with strong organizational and communication skills are encouraged to apply.
• Skills:
  • Exceptional organization, attention to detail, and strong follow-through.
  • Ability to prioritize urgent and routine requests and remain composed amid interruptions.
  • Clear verbal and written communication and a professional, service-oriented approach.
  • Comfortable learning new systems; proficiency with Outlook, Word, Excel, and PowerPoint. ATS experience preferred but not required.
  • Ability to maintain confidentiality, exercise sound judgment, and escalate appropriately.
  • Initiative, flexibility, and problem-solving aptitude.

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Career Development

This role is designed as an entry point into talent acquisition. High performers can grow toward Recruiter roles or Senior Recruiting Coordinator / Talent Acquisition Operations positions depending on performance, interests, and business needs.

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Work Conditions

• Primarily office-based in Houston, TX with occasional local travel for recruiting events as needed.
• Standard business hours; occasional additional hours may be required.
• Regular computer, phone, and office-equipment use; extended periods of sitting.
• Confidential Client maintains workplace policies including dress and safety standards.

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Key Details

• Employment type: Full-time
• Location: Houston, TX
• Industry: HR & Recruitment
• Reasonable accommodations are available for applicants with disabilities in accordance with applicable law.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.