About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

---

What You’ll Do

The Recruiting Coordinator (Hybrid) will protect and enhance the candidate experience by managing logistics and administrative support for the Talent Acquisition team. You will coordinate high-volume, complex scheduling across time zones, manage candidate assessments and background-check touchpoints, and help deliver a smooth post-offer onboarding experience. This role supports a distributed Operations - Solutions Recruiting team and requires both onsite and remote work.

• Coordinate interview schedules with hiring managers, recruiters and candidates across multiple time zones.
• Use recruiting systems and calendar tools to confirm interviews, reserve rooms, arrange travel, and handle interview logistics.
• Serve as a subject-matter resource for Workday Recruiting and related recruiting processes.
• Manage candidate assessments, background-check workflows, and expense tracking.
• Support offer document preparation and post-offer onboarding steps.
• Greet and represent the Talent Acquisition team during candidate onsite visits.
• Build positive relationships with internal and external stakeholders and contribute to continuous improvement projects.

---

Compensation & Schedule

• $21–23 per hour (hourly, W-2 only)
• Hybrid schedule: typically 3 days onsite (flexible on specific days) and normal business hours
• Duration: 4 months (contract length per posting)

Only W-2 candidates will be considered; third-party/Corp-to-Corp candidates are not eligible.

---

Top Non-negotiable Skills (Must Have)

• Experience with calendar management and scheduling; background-check coordination is expected.
• Ability to manage and prioritize a high volume of requests in a fast-paced environment.
• High attention to detail; comfortable scheduling across multiple time zones without error.
• Strong follow-up skills and commitment to timely communication.

---

Nice to Have

• Prior scheduling experience in a Talent Acquisition / recruiting environment.
• Familiarity with Outlook, SharePoint and shared document hubs.
• Experience using Outlook templates and advanced calendar features.
• Experience with Applicant Tracking Systems (ATS), particularly Workday Recruiting.

---

Experience & Qualifications

• 1–3 years’ experience in a coordination or administrative role (internship or part-time scheduling experience may qualify).
• Bachelor’s degree or equivalent is acceptable; degree not required for consideration.
• Proven expertise with complex, high-volume scheduling and administrative tools.
• Strong written and verbal communication skills.
• Proficient with Outlook, Excel, Word, and PowerPoint.
• Customer-service orientation and ability to interact at all levels of the business.
• Prior HR or recruiting experience preferred.

---

Interview Process

• First round: Teams interview
• Second/final round: Onsite interview (if possible)

---

About the Confidential Client

Confidential Client operates in HR & Recruitment, delivering talent acquisition and workforce-support services across multiple sites. The client values standardization, collaboration, and a high level of service to both internal partners and external candidates.

---

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.