About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Overview

This is a Contract recruiting-administration role supporting a Confidential Client’s talent-acquisition team in International, WA. You will coordinate interviews, maintain accurate candidate records in ATS tools, communicate with candidates and hiring teams, and help create a smooth candidate experience. This position is ideal for an organized, customer-focused professional with entry-level recruiting or coordination experience.

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Responsibilities

• Schedule interviews and phone screens by coordinating directly with candidates and hiring teams; arrange travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems to ensure data accuracy.
• Confirm new hires in recruiting systems and support administrative onboarding steps.
• Provide timely follow-up correspondence to candidates regarding recruiting status via phone and email.
• Track recruiting activities and compile candidate status information into clear weekly reports for stakeholders.
• Coordinate post-interview debrief meetings and prepare/distribute debrief materials to interviewers and hiring teams.
• Identify opportunities to improve the candidate experience and increase scheduling efficiency.
• Assist with additional recruiting activities and short-term projects as needed.

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Essential Qualifications

• Minimum 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Experience using Microsoft Word, Excel, and PowerPoint.
• Bachelor’s degree.
• Demonstrated ability to manage multiple scheduling requests and competing priorities.
• Strong written and verbal communication skills.
• Experience working with applicant tracking systems (ATS) or similar recruiting technologies.

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Additional Skills & Qualifications

• Background in talent acquisition, hiring, or administrative coordination is a plus.
• Strong customer focus and commitment to a positive candidate experience.
• Exceptional attention to detail and organizational skills.
• Comfortable working in a fast-changing environment and adapting to shifting priorities.
• Professionalism when interacting with internal and external stakeholders; able to manage last-minute changes calmly.

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Work Environment

This role operates within a fast-paced recruiting environment that values collaboration, efficiency, and a strong candidate experience. The position will involve daily use of Microsoft Office and ATS tools, and frequent email and phone communication. This is a contract position based out of International, WA and is primarily onsite; occasional schedule flexibility may be required to accommodate candidate or interviewer availability. Business-professional attire is typical.

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Compensation & Benefits

• Pay: $26.00 per hour (range: $26.00 - $26.00/hr).
• Benefits (if eligible for the temporary/contract classification) may include: medical, dental & vision; critical illness, accident & hospital plans; 401(k); voluntary life & AD&D; short- and long-term disability; HSA; transportation benefits; Employee Assistance Program; and time off/leave options.
• Individual compensation within the listed range depends on qualifications, experience, geographic location, internal equity, and other job-related factors.

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Location & Type

• Job Type: Contract (Full-time).
• Location: Onsite in International, WA (based out of International, WA).

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Hiring & Compliance

Careertakes and our Confidential Client are committed to fair hiring. Reasonable accommodations are available for applicants with disabilities; please request accommodations during the application process. The Confidential Client is an Equal Opportunity Employer and will consider applicants without regard to protected characteristics under applicable law.

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Keywords (for applicants)

• Recruiting Administrator
• Recruiting Coordinator
• Interview Scheduling
• Applicant Tracking System (ATS)
• Entry-level Recruiter
• Talent Acquisition Coordinator

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.