Recruiting Administrator (Entry Level)
The Recruiting Administrator supports a fast-paced recruiting team by managing scheduling, candidate communications, and recruiting system updates. This entry-level contract role requires strong organizational and communication skills to coordinate interviews, track recruiting activities, and enhance the candidate experience. The position is fully onsite in Arlington, VA, offering valuable experience within a leading recruiting organization.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
This Recruiting Administrator (Entry Level) supports a fast-paced recruiting team by managing core recruiting activities, keeping candidate and job records accurate, and delivering an excellent candidate experience. You will be the primary coordinator for interview scheduling and candidate communications.
- Schedule interviews and phone screens; coordinate timing with candidates and hiring managers.
- Arrange candidate travel when necessary.
- Update candidate records, job postings, and new-hire confirmations in recruiting systems.
- Send follow-up communications to candidates by phone and email about status and next steps.
- Track recruiting activities and prepare weekly candidate status reports.
- Coordinate post-interview debriefs and circulate debrief materials to stakeholders.
- Identify small improvements to scheduling and candidate experience processes.
- Assist with other recruiting-related tasks and ad hoc coordination requests.
Qualifications
- 0–2 years experience in recruiting coordination, HR administration, or similar (1+ year preferred but not required).
- Proficiency with Microsoft Word, Excel, and PowerPoint.
- Bachelor's degree preferred.
- Strong verbal and written communication skills.
- Excellent customer focus, attention to detail, and organizational ability.
- Comfortable working under tight timelines and adjusting priorities as needs change.
Compensation & Benefits
- Pay rate: $26.00 per hour (Contract).
- Individual pay offered will depend on qualifications, experience, and other job-related factors.
- If eligible, benefits for this temporary/contract role may include: medical, dental & vision; 401(k) retirement plan options; life insurance; short/long-term disability; health savings account (HSA); transportation benefits; employee assistance program; and paid time off where applicable.
- Application deadline (as posted by client): anticipated to close on 2026-11-06.
Workplace & Schedule
- Employment type: Contract, fully onsite in Fort Myer, VA (this role requires in-person presence).
- You will frequently interact with internal teams, hiring managers, external clients, and candidates.
Additional Notes
- This listing is being posted by Careertakes on behalf of a Confidential Client in the HR & Recruitment industry.
- Reasonable accommodations are available for applicants with disabilities. If you need an accommodation to participate in the application or interview process, please contact Careertakes so we can coordinate next steps.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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