Recruiter
The Recruiter at Confidential Client manages high-volume, full-cycle recruitment for various clinical and administrative roles across multiple pediatric dentistry and orthodontic practices. This role involves sourcing candidates, coordinating interviews, managing onboarding processes including I-9 verification, and collaborating with practice leaders to efficiently fill openings while ensuring a positive candidate experience in a fast-paced environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment (healthcare/dental shared services).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Who We Are
Confidential Client is a doctor-owned shared services organization that provides HR, administrative, and operational support to pediatric dentistry and orthodontic practices across multiple states. Our culture emphasizes collaboration, growth, and supporting the teams who care for patients. This role sits within the HR & Recruitment function supporting multi-location healthcare/dental practices.
Key Responsibilities
- Manage high-volume, full-cycle recruitment for practice-level roles (e.g., Dental Assistants, Front Office Staff, Treatment Coordinators).
- Create and maintain job postings across applicant tracking systems and job boards.
- Source and engage candidates through job boards, resume databases, referrals, and other channels.
- Review applications, conduct phone screens, and assess candidate fit against role requirements.
- Coordinate interviews and maintain timely communication with candidates and hiring managers.
- Prepare and extend employment offers and coordinate pre-employment steps (background checks, paperwork).
- Track applicant pipelines and manage multiple open requisitions, prioritizing urgent staffing needs.
- Provide regular recruiting updates to practice leaders and HR leadership; recommend process improvements to reduce time-to-fill.
Onboarding, I-9 & Compliance
- Coordinate new-hire onboarding, documentation collection, background checks, and pre-employment requirements.
- Complete, review, and maintain Form I-9 employment eligibility verification in accordance with federal requirements.
- Enter and maintain accurate employee information in ADP and other HRIS systems.
- Maintain confidential recordkeeping and assist with audits and compliance requests.
Qualifications
- Previous experience in recruiting, staffing, HR, or talent acquisition preferred; entry-level candidates with strong transferable skills are encouraged to apply.
- Associate’s or bachelor’s degree in Human Resources, Business Administration, or related field preferred but not required.
- Experience with Applicant Tracking Systems or HRIS platforms preferred; ADP experience is a plus.
- High-volume recruiting experience, healthcare/dental recruiting, or multi-location hiring experience is a strong plus.
- Strong communication, organization, time management, and basic technology skills.
Skills & Attributes
- Thrives in a fast-paced environment with multiple competing priorities.
- Organized, detail-oriented, and able to manage several open roles simultaneously.
- Proactive, resourceful, and comfortable taking initiative to move candidates through the process.
- Relationship-focused with strong follow-through and a positive candidate experience mindset.
- Committed to handling confidential information appropriately.
Why Join Confidential Client
- Hands-on experience in full-cycle recruiting and HR operations across multiple practices.
- Opportunity to support mission-driven pediatric dentistry and orthodontic teams.
- Collaborative, people-first culture with clear pathways for professional growth.
- Competitive compensation and benefits.
Compensation & Employment Details
- Starting salary: approximately $52,000 annually (depending on experience and qualifications).
- Employment type: Full-time.
- Work location: Hopkins, MN (on-site or multi-site coordination as required).
- This role requires eligibility to work in the United States; Confidential Client will verify identity and employment authorization (Form I-9) for all new hires.
- Reasonable accommodations are available for qualified applicants with disabilities during the hiring process — please notify Careertakes if you need assistance.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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