About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, a company in the Staffing & Recruiting industry.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is hiring a friendly, professional Reception Administrative Assistant for a temp-to-perm opportunity in Mundelein, IL. This entry-level to early-career role supports day-to-day front-desk operations and light administrative work for a busy office. You’ll represent the organization in person and by phone, help coordinate meetings, and support office efficiency.

• Greet visitors and act as the first point of contact for guests and vendors
• Answer, screen, and route incoming calls professionally
• Manage conference room scheduling and assist with meeting setup and basic catering coordination
• Receive and distribute incoming/outgoing mail, packages, and deliveries
• Maintain office and pantry supplies; keep shared spaces organized and presentable
• Provide light administrative support: appointment scheduling, data entry, document preparation, and filing
• Assist with special projects and ad hoc administrative tasks as assigned

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Who We’re Looking For

This role is a strong fit for recent graduates or professionals with 1–3 years of administrative, reception, or customer‑facing experience. We welcome applicants who are approachable, organized, and ready to contribute to a collaborative team environment.

• Bachelor’s degree preferred but not required
• 0–3 years of administrative, receptionist, customer service, internship, or hospitality experience
• Polished and professional demeanor; comfortable interacting with stakeholders at all levels
• Strong written and verbal communication skills
• Solid organizational skills and attention to detail
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Positive, team-oriented attitude and willingness to pitch in where needed

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Workplace Details & Employment Type

This position is located in Mundelein, IL (on-site). It is expected to be full-time, standard office hours; shift times and schedule will be confirmed by Confidential Client during the hiring process. This is a temp-to-perm opportunity — the initial assignment is through Careertakes’ client, with potential for direct hire by Confidential Client.

• Location: Mundelein, IL
• Employment type: Full-time (temp-to-perm)
• Start: Immediate availability preferred

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Why Apply via Careertakes

As a third-party recruiting partner, Careertakes presents this role and coordinates initial screening and interview scheduling. Candidates who apply may be matched to additional opportunities on the Careertakes platform. Confidential Client will make final hiring decisions if you are selected.

• Competitive entry-level compensation (estimated in source posting)
• Clear path from temporary assignment to potential direct hire
• Supportive team environment and hands-on administrative experience

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.