R&D Project Management Coordinator
The R&D Project Management Coordinator at Confidential Client's Winchester site supports project execution by coordinating activities across supply chain, finance, quality systems, and business development. This entry-level role involves managing documentation, tracking invoices, assisting with project closeouts, and supporting R&D analytical planning within a fast-paced pharmaceutical manufacturing environment. The position requires strong organizational, communication, and problem-solving skills to ensure smooth project workflows and collaboration across departments.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Scientific & QA.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
This is an entry-level/full-time, onsite R&D Project Management Coordinator role based in Winchester, KY (Winchester, KY). The Coordinator will support project execution across functional areas such as supply chain, finance, quality systems, and business development — ensuring accurate project documentation, coordination of samples and analytical activities, and tracking of invoicing and quotes for the confidential client.
The Role
- Work with Safety, Warehouse, and Project Managers to coordinate sample shipments and logistics.
- Collaborate with Project Managers to assemble and track invoices, billing, and quote amendments.
- Review forecasting and scheduling against quotes to support project delivery.
- Assist with project closeouts and review of key documentation.
- Observe production with clients and report lessons learned to project teams.
- Support planning and coordination of R&D analytical activities.
- Prepare quotes and amendments as requested.
- Perform other duties to support project execution and client satisfaction.
Minimum Qualifications
- High school diploma with 5+ years of project coordination experience, OR Associate degree with 3+ years of project coordination experience, OR Bachelor’s degree in a relevant field.
- Working knowledge of ERP systems.
- Proficient with Microsoft Office: Outlook, Word, Excel, Microsoft Project, PowerPoint.
- Experience with Trackwise or similar Quality Management Systems.
- Excellent problem-solving and analytical skills.
- Strong time management, planning, and multitasking abilities.
- Self-driven, highly organized, and able to prioritize workload in a fast-paced environment.
- Strong verbal and interpersonal communication skills for effective cross-department collaboration.
- Ability to work effectively under pressure to meet deadlines.
- Specific vision requirements include reading written documents and frequent use of a computer monitor; individual may be required to sit for extended periods.
Preferred Skills & Background
- Experience in pharmaceutical contract manufacturing.
- Knowledge of Good Manufacturing Practice (GMP) processes and compliance.
- Experience in supply chain, project coordination, or customer-facing roles within the pharmaceutical industry.
- Experience with JDE systems.
- Technical writing skills for reports, presentations, and meeting documentation.
Schedule & Location
- Shift: Monday – Friday, 8:00 AM – 5:00 PM
- Location: Winchester, KY — 100% onsite
- Employment Type: Full-time
Why Join the Confidential Client
- Positive, fast-paced environment focused on continuous improvement and innovation.
- Competitive paid time off plus paid holidays.
- Medical, dental, and vision benefits effective day one.
- Tuition reimbursement and defined career path with annual performance reviews.
- Site-based engagement activities, mentorship and employee resource groups.
- Wellness programs and employee discount benefits.
Legal & Accessibility Notices
Careertakes and the confidential client are committed to an inclusive hiring process. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please contact Careertakes and we will coordinate with the confidential client to provide appropriate assistance.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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