About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Architecture, Engineering & Construction (AEC) consulting services.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Primary Responsibilities

Confidential Client is seeking a Proposal Coordinator to support proposal development and project pursuits for multidisciplinary engineering and environmental projects in Tempe, AZ. You will work with project managers, engineers, geologists, and technical staff to assemble competitive, client-ready proposals that help win work across geotechnical, construction materials testing, survey, civil engineering, and environmental service lines.

• Coordinate preparation and submission of proposals for geotechnical, construction materials testing, survey, civil engineering, environmental, and multidisciplinary projects.
• Monitor estimating inboxes, bid forums, and client procurement portals for new opportunities, deadlines, and addenda.
• Collect scopes, pricing data, schedules, staff availability, resumes, certifications, and other supporting materials from technical teams.
• Edit, organize, and assemble professional proposal documents that reflect Confidential Client’s quality and brand.
• Maintain opportunity trackers, proposal schedules, internal deadlines, and estimating communications.
• Support pursuits from initial opportunity through proposal submission, client follow-up, contract execution, and project handoff.
• Communicate with clients regarding proposals, clarifications, approvals, and next steps.
• Organize and maintain proposal templates, project descriptions, past project examples, and marketing materials.
• Support Marketing and Business Development with pursuit tracking and process improvements.
• Build relationships across disciplines while learning how consulting projects are developed and awarded.

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What You’ll Learn

• Engineering and construction project delivery within AEC consulting
• Project estimating and budgeting fundamentals
• Proposal development strategy and best practices
• Public agency RFQ/RFP response process
• Business development and client relationship support
• Project coordination and cross-discipline collaboration

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Qualifications

• Associate’s or Bachelor’s degree in Marketing, Communications, English, Business Administration, Construction Management, or a related field preferred.
• 2+ years of experience coordinating proposals, marketing, or administrative support in engineering, architecture, construction, or professional services preferred.
• Experience responding to public agency RFQs/RFPs highly desirable.
• Strong written and verbal communication skills; attention to detail in document assembly and editing.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfortable learning CRM/estimating tools.
• Valid driver’s license with an acceptable driving record.
• Positive attitude, ability to prioritize multiple deadlines, and good teamwork skills.

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Why Confidential Client?

Confidential Client offers hands-on experience across multidisciplinary engineering services and invests in career development. Typical advantages include:

• Clear career mobility and paths to leadership.
• Exposure to civil, geotechnical, survey, materials testing, environmental, and EHS service lines.
• Paid training and certification opportunities and mentorship from experienced professionals.
• A culture that values teamwork, visibility of impact, and professional growth.

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Compensation & Benefits

• Estimated salary: $51,441 per year (estimated).
• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• 401(k) plan with company match.
• Opportunities for professional development and career advancement.
• Flexible work environment and a collaborative culture.

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Equal Employment & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.