Proposal Coordinator
The Proposal Coordinator at Confidential Client is an entry-level role based in Pineville, Louisiana, responsible for managing and coordinating technical and financial proposals related to high voltage substations. This position involves maintaining proposal schedules, ensuring accuracy of documents, liaising with clients and vendors, and supporting the Proposal Manager to develop skills necessary for proposal management. The role requires strong communication, analytical skills, and knowledge of project management and substation operations.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Electrical Equipment & Power Transmission.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
Confidential Client is hiring an entry-level Proposal Coordinator to support proposal development for high-voltage substation and transmission work. In this role you will learn to prepare, manage, and track commercial and technical proposals while working closely with proposal managers, engineering, procurement, and customers to ensure timely, accurate submittals.
- Create and maintain assigned proposals from intake through submission.
- Track proposal schedules and notify team leads of schedule risks; recommend corrective actions.
- Manage correspondence with vendors and customers related to proposals and submittals.
- Ensure accuracy and completeness of proposals, drawings, and submittal packages; coordinate reviews with internal teams.
- Serve as a primary client contact for proposal changes, addenda, schedule adjustments, and scope clarifications.
- Prepare periodic status updates and reports for the Proposal Team Lead.
- Escalate proposals that involve bonds, retainage, special credit terms, expedited lead times, or unique technical requirements.
Key Responsibilities
- Maintain proposal documentation and version control.
- Coordinate cross-functional input (engineering, procurement, manufacturing) to meet proposal requirements and deadlines.
- Assist customers in confirming scope and division of responsibilities.
- Initiate and document corrective actions when proposals fall behind schedule.
- Identify and flag technical or commercial issues that require leadership review.
Competencies & Skills
- Strong customer focus and effective written/verbal communication.
- Solid analytical skills and attention to detail.
- Ability to manage ambiguity and drive results while collaborating across teams.
- Proficiency with Microsoft Excel, Word, and Adobe Acrobat.
- Comfortable learning ERP or proposal software (Epicor experience is a plus).
- Professional demeanor when interacting with vendors and customers.
Required Qualifications
- Bachelor’s degree in Project Management, Engineering, Technology, or related field OR three years of substation experience in lieu of a degree.
- Experience (or demonstrable familiarity) with high-voltage substations or transmission lines preferred.
- Demonstrated ability to organize information, meet deadlines, and produce accurate documents.
- Strong customer service skills.
Preferred Qualifications
- 4-year engineering or technical degree.
- 3+ years related experience in proposals, project coordination, or substation work.
- Experience with Epicor or similar ERP systems.
Location & Employment Type
This is a full-time, on-site position based in Pineville, LA. The role reports to the Proposal Department Manager and is designed to develop into a Proposal Manager role over time.
Compensation
- Estimated annual pay: $87,627 (estimated). Actual pay offered will be determined based on experience, skills, and applicable state/local requirements.
Why Apply via Careertakes
Careertakes is a dedicated third‑party recruiting partner for this hire. We help match candidates to similar roles and support a confidential, compliant hiring process. Candidates who apply may be considered for other relevant opportunities on the Careertakes platform.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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