Project & Sales Coordinator
The Project & Sales Coordinator supports senior leadership and multiple teams by managing diverse commercial, operational, and technical tasks including project financial analysis, bid review, and process improvements. This entry-level role requires adaptability, strong analytical skills, and initiative to drive loosely defined assignments to completion, providing exposure to the full business lifecycle and opportunities for growth into project management or business development roles.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Energy, Oil & Gas.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
This entry-level Project & Sales Coordinator role supports the Sr. Director of BHS Operations and other commercial teams. You will help with project financial analysis, bids and estimates, documentation, process improvement, and the development of tools — including AI-enabled automation — to increase efficiency and consistency across estimating, business development, and project management functions. This position is intended to develop skills for future growth into project management, estimating, or business development roles at the confidential client.
What You’ll Do
- Provide day-to-day support to the Sr. Director of BHS Operations and as-needed support across Business Development, Estimating, Project Management, Engineering, and Operations.
- Assist with project financial analysis: review budgets, costs, forecasts, change orders, and commitments.
- Help develop and review project budgets, estimates, schedules, bid packages, and proposals.
- Review project/opportunity documents to identify missing information, inconsistencies, risks, and action items.
- Create and improve templates, trackers, reports, dashboards, checklists, and other tools used for commercial and project activities.
- Support development and implementation of standard operating procedures across commercial functions.
- Participate in meetings to capture requirements, decisions, and follow-up activities.
- Perform research and analysis on customers, projects, costs, schedules, and processes.
- Prepare internal and customer-facing documents, reports, and presentations.
- Help develop AI-enabled tools and automation to improve repeatability and decision-making.
- Own special projects and loosely defined assignments: plan, gather information, coordinate stakeholders, and deliver outcomes.
- Perform administrative and organizational tasks for the Sr. Director as needed.
- Support continuous improvement initiatives across commercial and execution teams.
Required Skills & Abilities
- Strong intellectual curiosity and ability to learn unfamiliar subject matter quickly.
- Excellent written and verbal communication.
- Strong analytical, critical-thinking, and problem-solving skills.
- Comfortable working with loosely defined assignments and limited direction.
- Self-starter with a strong sense of ownership and accountability.
- Able to shift quickly between priorities and types of work while maintaining attention to detail.
- Able to organize and analyze large amounts of information and communicate findings clearly.
- Strong interpersonal skills; able to work effectively with stakeholders at all levels.
- Proficiency with Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
- Interest in emerging technologies, including AI and automation tools.
- High degree of professionalism, discretion, and sound judgment.
Education & Experience
- Bachelor’s degree in Engineering, Construction Management, Business, Finance, or a related technical/analytical field preferred; other degrees considered with demonstrated analytical ability.
- 0–3 years of relevant professional experience. Prior exposure to project management, estimating, construction, engineering, sales, or operations is beneficial but not required.
- Strong Excel and general Office software skills.
Work Environment & Physical Demands
- Office setting plus occasional field/job site visits.
- General office hours Monday–Friday; typical schedules M–F 7:00–4:00 or 8:00–5:00. Hours may vary by project/site needs.
- Physical demands: prolonged sitting, repetitive typing/data entry, occasional lifting up to 10 lbs.
- Collaborative, engaging, success-driven culture.
Compensation & Employment Type
- Employment Type: Full-time and/or Contractor (assignment details will be discussed during the hiring process).
- Estimated annual pay (from source listing): $49,503 per year (estimated).
Equal Employment Opportunity
Careertakes and the confidential client are committed to equal employment opportunity. Reasonable accommodations are available for qualified applicants with disabilities; please raise any accommodation needs during the application process.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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