About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, a professional sports & media organization (Sports & Entertainment).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

The Project Employee, Event Operations provides project and hands-on operational support for live events and league activities. This entry-level role helps plan, coordinate and execute event logistics, maintain project documentation and support adoption of new technologies to improve operational efficiency.

• Support project planning, maintain timelines, trackers and staffing grids to help ensure event readiness.
• Coordinate cross-functional workstreams and track action items, risks and dependencies.
• Help evaluate, test and adopt project management tools and AI-enabled solutions to streamline workflows.
• Maintain centralized documentation and dashboards using platforms such as SharePoint and Microsoft Teams.
• Provide onsite operational support across transportation, venue operations, hotels, shipping & logistics and related functions.
• Assist with load-in/load-out, inventory tracking and real-time issue resolution during events.
• Support meetings and working sessions by documenting decisions and tracking follow-through on deliverables.
• Recommend process improvements and opportunities to automate repetitive tasks.

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Responsibilities (Areas of Focus)

Transportation

• Support transportation manifests, schedules, routing and movement tracking.
• Coordinate with vendors and internal stakeholders; provide onsite transportation support when needed.

Venues

• Assist with space management, signage, credentialing and load-in/load-out coordination.
• Conduct back-of-house tours and coordinate venue readiness with partners.

Hotels

• Support rooming lists, meeting/function space needs and onsite hotel issue resolution.

Shipping & Logistics

• Track inbound/outbound shipments, maintain shipping trackers and support distribution of event assets.

Systems, Technology & Process Improvement

• Support day-to-day use of event systems and collaboration tools.
• Assist with testing and implementing new technologies and AI tools.
• Create and maintain templates, trackers and dashboards that provide operational visibility.

Event Preparation & Onsite Operations

• Support pre-event planning, onsite execution and post-event recaps.
• Provide flexible, hands-on assistance during events and participate in continuous improvement initiatives.

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What We’re Looking For

Required

• Bachelor’s degree or equivalent combination of education and relevant experience preferred.
• Interest or experience in events, operations, hospitality, sports, entertainment or related fields.
• Strong organizational and project coordination skills; exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills; comfortable interacting with diverse stakeholders.
• Proficiency with Microsoft Office (Excel, PowerPoint, Word, Outlook) and collaboration tools (Teams).
• Curiosity about new technologies, including AI and project management platforms.
• Willingness to provide hands-on support and adapt responsibilities based on event needs.

Preferred

• Experience supporting live events, production, or fast-paced operational environments.
• Familiarity with transportation, venue operations, shipping/logistics and vendor coordination.
• Experience building or maintaining trackers, dashboards and project plans.

Core competencies

• Project coordination & execution
• Organization & time management
• Communication & collaboration
• Technology & digital fluency
• Attention to detail
• Problem solving & resourcefulness
• Adaptability & flexibility
• Initiative & accountability
• Team & service orientation

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Working Conditions & Physical Requirements

• Ability to work flexible hours, including evenings, weekends and holidays, based on event schedules.
• Ability to travel domestically and internationally as needed.
• Ability to stand, walk and move throughout venues for extended periods.
• Occasionally lift and move items up to 25 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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Compensation & Benefits

• Pay rate: $32 / Hour.
• Employment type: Full time.
• Eligible employees and/or dependents may have access to benefits such as medical, short-term disability, mental health coaching/therapy and sick time; eligibility varies by role.

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About the Confidential Client

Confidential Client is a global professional sports & media organization focused on delivering high-quality, live sports programming and large-scale events worldwide. The Events & Operations teams support league events, team operations and global fan experiences across multiple platforms and properties.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.