About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Government IT.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position Overview

Confidential Client is seeking an organized, analytical Project Coordinator (entry / early-career) to support enterprise physical security and operational projects in Lower Manhattan, New York. This role blends project coordination, reporting, SharePoint administration, Power BI dashboarding, Power Automate workflows, and business process improvement to support Security Project Managers and leadership.

• Contract: 12+ months (strong likelihood of extension)
• Schedule: 35 hours/week (7 hours/day) — initially onsite in Lower Manhattan with potential hybrid eligibility after the first 2 months (manager approval required)
• Pay: $36–$46/hr W2 (depending on experience)
• Experience level: Entry / Early Career (0–3 years)

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Key Responsibilities

• Support Project Managers and leadership with project planning, scheduling, coordination, and execution.
• Maintain project schedules, Gantt charts, milestone trackers, action items, and progress reports.
• Track deliverables, dependencies, risks, budgets, and outstanding issues.
• Develop and maintain Power BI dashboards and operational data visualizations.
• Collect, analyze, and interpret project data and KPIs to surface trends and improvement opportunities.
• Use Microsoft SharePoint to organize project documentation and enable team collaboration.
• Build and maintain automated workflows using Microsoft Power Automate (notifications, approvals, reporting).
• Perform business process mapping, workflow analysis, and process improvement documentation.
• Use ARIS for business process modeling, analysis, and reporting.
• Document current- and future-state workflows, business requirements, and scopes of work.
• Prepare executive-level presentations, meeting minutes, and status reports.
• Coordinate with security operations, IT, construction, field teams, and external stakeholders.
• Support initiatives involving surveillance systems, remote monitoring, video analytics, and related technology deployments.
• Identify project risks and opportunities for continuous improvement; maintain accurate project documentation and stakeholder communications.

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Required Qualifications

• 0–3 years of professional experience in project coordination, business analysis, operations support, reporting, or related functions.
• Hands-on proficiency with Microsoft Power BI, Microsoft SharePoint, and Microsoft Power Automate.
• Experience developing dashboards, analyzing data, and producing business/operational reports.
• Familiarity with ARIS for process modeling and reporting.
• Experience with business process mapping and workflow documentation.
• Strong organizational, analytical, and problem-solving skills.
• Excellent business writing and presentation skills (meeting minutes, summaries, executive-level communication).
• Ability to gather business requirements and translate them into documented process and task analyses.
• Strong attention to detail and ability to manage competing priorities and deadlines.
• Ability to work onsite in Lower Manhattan; potential hybrid eligibility after 2 months.

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Preferred Qualifications

• Experience supporting physical security projects, security operations, or security technology implementations.
• Familiarity with project controls, Gantt charts, and PM methodologies.
• Experience preparing requirements, scopes of work, workflow diagrams, and org charts.
• Ability to interpret construction drawings or technical project documentation.
• Knowledge of CPTED or defense-in-depth security principles.
• Experience with surveillance systems, video analytics, or remote monitoring.
• Exposure to business process improvement and user experience design principles.
• Experience coordinating third-party integrations or system implementations.
• Previous work within government, transportation, public infrastructure, or large operational organizations.
• PMP, CSPM, or comparable project management certification (a plus).

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Why This Opportunity?

• Support high-impact projects for a major New York City government IT organization.
• Gain hands-on experience with Power BI, SharePoint, Power Automate, and business process improvement.
• Work directly with Project Managers and senior leadership on meaningful operational initiatives.
• Develop skills in project coordination, business analysis, executive reporting, and process optimization.
• Exposure to emerging physical security technologies (remote monitoring, video analytics).
• 35-hour workweek and competitive hourly compensation ($36–$46/hr W2).
• Long-term contract with strong extension potential.

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About Confidential Client

Confidential Client is a government IT organization focused on operational and infrastructure programs. The team values collaboration, professional growth, and high-quality documentation. This role offers practical experience, mentoring, and opportunities to expand technical reporting and process-improvement skills.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind.
To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.