About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, IT.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is hiring a Project Coordinator to provide administrative, organizational, and entry-level project management support for IT delivery teams. This is a hands-on, detail-oriented role focused on keeping projects on schedule, maintaining accurate documentation, and enabling clear communication across internal teams and customers.

• Maintain project documentation and artifacts in the approved repository (SharePoint) per governance standards
• Coordinate project schedules, meetings, resources, and onboarding/kickoff activities
• Track tasks, milestones, dependencies, and action items; follow up with owners and escalate when needed
• Support Minor Project execution under Regional Project Manager oversight: task coordination, status updates, basic reporting, scope adherence
• Prepare and distribute project status reports, meeting notes, and action summaries
• Assist with finance and operational setup checks (ConnectWise Opportunity, customer-signed quote, approved SOW) prior to project start
• Track time entry, expense documentation, and billing readiness as directed
• Support change request routing and documentation for customer approval in accordance with standards
• Identify process gaps and recommend improvements; help adopt standardized tools and workflows

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Qualifications

• Associate’s or Bachelor’s degree in Business, Project Management, Information Technology, or a related field, or equivalent experience
• 1–3 years’ experience in project coordination, project administration, or operational support
• Strong organizational skills, time management, and attention to detail
• Proficiency with Microsoft 365 (Teams, Planner, Excel, SharePoint)
• Familiarity with ConnectWise PSA or similar PSA platforms is a plus
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills

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Preferred Qualifications

• Experience in an MSP or IT services environment
• CAPM® (Certified Associate in Project Management) preferred
• Exposure to Agile, ITIL, or other formal project management methodologies
• Motivation to pursue a long-term project management career path

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Career Progression

This role is designed as a developmental pathway into Regional Project Manager roles. Progression is based on demonstrated independent delivery of Minor Projects, mastery of project artifacts and PSA workflows, strong communication, certification pursuit (CAPM®/PMP®), and positive leadership feedback.

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Why You’ll Love Working Here

Confidential Client invests in employee development with structured training, mentorship, and clear promotion paths. Teams collaborate across regions to share knowledge and drive continuous improvement.

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Benefits (Highlights)

• Competitive medical, dental, vision, and life insurance
• 401(k) with company match
• Flexible vacation policy after one year (10 vacation days in first year for full-time employees)
• Paid sick time; 10 holidays including your birthday and a floating holiday
• Paid parental leave
• Reimbursement for certifications and professional development
• Healthy lifestyle reimbursement and volunteer time allowance

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Physical Demands & ADA

• Largely sedentary role; frequent computer work and extended sitting/standing
• Must be able to communicate verbally (talk, hear, understand) with clients, employees, and management
• Occasional lifting up to 10 pounds
• Reasonable accommodations available per ADA

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.