About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Scientific & QA (Healthcare communications & marketing).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Overview

Confidential Client is seeking an entry-level Project Coordinator to join a healthcare communications team supporting integrated marketing and scientific communications initiatives. This hybrid/remote role helps project managers deliver high-quality work by maintaining schedules, tracking reviews, coordinating small vendor tasks, and keeping project documentation organized. This position is ideal for a detail-oriented, proactive candidate with 0–2 years of agency or marketing experience who wants to grow in project management within healthcare communications.

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What You’ll Do

• Support Project Managers with day-to-day task execution across multiple projects and brands.
• Maintain timelines, hot sheets, status reports, and project documentation with strict version control.
• Route deliverables through internal teams and track review cycles, including MLR and PRC submissions and returns.
• Assist with meeting preparation, capture detailed notes, distribute action items, and follow up on next steps.
• Open job codes, set up folders and Teams channels, and keep filing structures organized.
• Prepare small estimate requests and coordinate simple vendor engagements under guidance.
• Escalate risks, blockers, or quality issues to the project lead quickly and clearly.
• Support admin operations: learn Workfront routing, OpenAir basics, and assist with timesheet review steps.

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Who You Are / What Success Looks Like

• You embrace Confidential Client’s values and maintain a positive, collaborative attitude.
• You are highly organized, a reliable self-starter, and able to prioritize under tight deadlines.
• You communicate clearly in writing and verbally and follow through on action items.
• You proactively ask questions to learn the project lifecycle and understand agency processes.
• You demonstrate interest in healthcare communications and a desire to build a career in project management.

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Minimum Qualifications

• 0–2 years of experience in marketing, agency environments, or relevant internships.
• Bachelor’s degree in business, communications, marketing, or related field preferred.
• Strong organization, time management, and attention to detail.
• Clear written and verbal communication skills.
• Proficiency with Microsoft 365; familiarity with Workfront and Teams is a plus.
• Demonstrated interest in healthcare communications and project management.

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Compensation & Benefits

• Pay Range: $55,000 – $65,000 per year (provided by the employer at time of posting). Compensation will be determined based on job-related, non-discriminatory factors such as experience, skills, certifications, and geographic location.
• Confidential Client offers a comprehensive benefits package and perks tailored to region, including paid time off, medical/dental/vision options, mental wellness support, and professional learning resources.

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Location & Work Model

• Hybrid role based in U.S. offices (examples include New York City, Boston, Chicago, Carmel, Lambertville, San Francisco) or remote within the U.S., depending on team needs.
• For employees within approximately a one-hour commute of a Confidential Client office, expect in-person attendance roughly two days per week; remote options available where offices are not nearby.

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Additional Notes

• This role builds core project management skills (scheduling, routing, documentation, agency systems) and serves as the foundation for growth on the project management career path.
• Confidential Client is committed to reasonable accommodations during the hiring process—please share any accommodation needs with your recruiter.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.