About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Overview

Confidential Client is seeking a Project Coordinator to support program directors and cross-functional teams. This role provides administrative, operational, and program support to ensure teams, events, communications, and systems run smoothly. The ideal candidate is organized, customer-focused, and comfortable working across departments to support event planning, data entry and analysis, procurement, and basic accounting tasks.

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What You’ll Do

• Provide general administrative support: answer incoming calls, coordinate mailings, manage supplies, and provide backup coverage for administrative assistants.
• Maintain membership and survey data: enter, organize, and report membership and policy-survey information.
• Support communications: help manage inventory, assist with procurement, proofread and format materials.
• Assist event and trade logistics: support planning and on-site coordination for events such as Cornbelters, Farm Progress Show, and the NCGA President’s Reception.
• Support program leads: help the Director of Exports and Logistics, Director of Conservation and Stewardship, and Director of Operations with program-specific administration (including AV setup and fleet reservations).
• Assist accounting during busy periods: process refund requests, follow up on accounts receivable, and help maintain relevant databases.
• Contribute to special projects and cross-functional initiatives as needed.

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Qualifications

• Associate or Bachelor’s degree in business, communications, agriculture, or a related field.
• 1+ year administrative, office, or customer-service experience; internships or college experience may qualify.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and accurate data entry skills.
• Strong organizational skills and high attention to detail.
• Effective written and verbal communication; professional phone and email manner.
• Ability to work collaboratively with multiple departments and learn new software and processes quickly.

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Preferred

• Knowledge of the Illinois agriculture industry or related policy environment.
• Event coordination or procurement experience.
• Experience with basic accounting workflows (refunds, AR follow-ups).

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Compensation & Employment Type

• Employment type: Full-time and/or contract opportunities may be considered.
• Estimated salary (from source): $55,391 per year (estimated). Compensation will be confirmed by Confidential Client.

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Location & Travel

• Location: Bloomington, IL (on-site).
• This position is primarily office-based and requires occasional domestic travel.

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Physical & Behavioral Expectations

• Typical office responsibilities require periods of sitting and computer work.
• Represents Confidential Client professionally and courteously; maintains confidentiality.
• Works well with diverse groups and demonstrates a collaborative, team-first attitude.
• Shows sensitivity to cultural and ethnic diversity and models professional ethics at all times.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.