About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Engineering.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position summary

Confidential Client is seeking an entry-level Project Coordinator to support engineering and design projects on-site in Albany, NY. This role provides administrative and project support to Project Managers and project teams, focusing on document control, meeting coordination, and project communication. It’s a hands-on development opportunity well-suited to early-career engineering or technical professionals interested in transitioning toward project management.

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Key responsibilities

• Organize and schedule project meetings; prepare and distribute meeting minutes.
• Coordinate design-team activities, quality reviews, and document management.
• Develop and maintain project paperwork, schedules, reports, and communication logs.
• Assist Project Managers with project organization, workflow tracking, and basic task management.
• Coordinate document control to ensure proper distribution, review, and storage of design documents, submittals, and meeting records.
• Facilitate clear communication between project participants and document key interactions.
• Support compliance with project and corporate documentation standards.
• Assist with draft scopes of work for design subcontractors.
• Perform other duties as assigned to support project delivery.

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Who we’re looking for (minimum qualifications)

• Entry-level experience in project support or related administrative roles.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with project platforms preferred (Procore, Bluebeam, Oracle).
• Basic understanding of project execution principles, design workflows, and engineering/architectural terminology.
• Reliable transportation and the ability to commute and travel (5–20% travel typical).
• Willingness to complete video interviews as part of the hiring process.

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Preferred qualifications

• Prior exposure to project coordination, technical design support, or construction-related environments.
• Bachelor’s degree in engineering, architecture, construction management, business, or a related field — or equivalent experience.

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Physical demands & work environment

• Ability to stand, sit, and walk for prolonged periods; stoop, kneel, crouch, and crawl as required.
• Ability to lift/move up to 25 pounds and climb ladders when necessary.
• Work may occur in indoor and outdoor environments and may include cleanroom gowning protocols.
• This is a safety-sensitive role that includes visits to client sites (construction, manufacturing, packaging, research, or process areas). You must follow site safety rules.

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Travel & assignment details

• Typical travel: 5–20% (may vary by assignment).
• Candidates may be assigned to client sites for extended periods and may require overnight stays depending on project needs.
• Access to reliable transportation is required.

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Compensation (as listed by the source)

• Estimated annual pay: $66,073 (estimate). Note: this is an employer-provided estimate.

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Why join

• Gain practical, on-the-job exposure to project management and technical coordination within engineering projects.
• Work alongside experienced Project Managers and cross-disciplinary design teams.
• Build documentation, workflow, and coordination skills that support career growth toward project management.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.