About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Energy, Oil & Gas.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

The Project Administrator – National Accounts supports national account project execution by performing accurate order entry, documentation control, and task tracking under the direction of Project Coordinators and Team Leads. This entry-level role is designed to build project, ERP, and customer-portal experience while ensuring timely, documented delivery for large customers.

• Execute administrative and order-entry tasks accurately and on time following standard operating procedures
• Maintain up-to-date project documentation and tracking across ERP and project tools
• Prepare and verify data for Project Coordinators; flag and escalate discrepancies
• Review and confirm customer material requests with guidance to ensure order accuracy prior to processing
• Manage a queue of customer requests, prioritize work, and coordinate with team members to meet deadlines
• Use client-specific web portals for data access and entry while maintaining confidentiality and accuracy
• Verify material pricing and flag mismatches relative to customer agreements
• Build product knowledge (lighting/electrical) and cross-reference materials/specs through training and desktop research
• Assist with warranty/material claims documentation and customer communications
• Participate in training to develop system proficiency, material knowledge, and customer-service skills
• Collaborate with teammates and support team goals by jumping in where needed

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Qualifications

• 0–2 years of experience in administrative, operations support, customer service, or project support roles
• Experience in structured office or hybrid environments supporting defined workflows and deadlines
• Exposure to order entry, data validation, documentation management, or customer-request handling preferred
• Experience supporting internal teams by managing tasks, tracking status, and following established processes
• Background in electrical distribution, lighting, construction, facilities, or trade-adjacent environments is a plus

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Core Competencies

• Strong execution accuracy and follow-through; reliable completion of administrative tasks
• Process adherence and disciplined escalation when issues exceed defined authority
• Task and queue management with the ability to prioritize in a fast-paced environment
• Clear, professional communication (email, phone, in-person) and responsiveness
• High attention to detail for data accuracy and documentation completeness
• Learning orientation — aptitude for building product, system, and process knowledge
• Team collaboration and a positive, service-oriented attitude

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Education & Technical Skills

• High school diploma required; Associate’s or Bachelor’s degree in Business, Operations, Construction Management, Supply Chain, or related field is a plus
• Working knowledge of Microsoft Office (Excel, Outlook, Word)
• Comfortable learning ERP systems, project-tracking tools, and client-specific web portals
• Electrical trade exposure or field experience valued when paired with office execution experience
• Equivalent combinations of education, certifications, and experience will be considered

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Essential Job Functions & Work Conditions

• Occasionally lift/carry office materials up to 20 pounds
• Prolonged periods of sitting at a desk; occasional walking or moving between departments
• Regular reaching, keyboarding, filing, and use of hands/fingers for office tasks
• Close vision required for reading documents and using a computer
• Communicate clearly by phone, in-person, and virtually
• Work primarily in a professional office environment; occasional visits to warehouse or other facilities
• PPE generally not required; may be needed in specific locations (e.g., closed-toe shoes, high-visibility vest)

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Why Join Our Client

• Entry-level pathway into Project Management and Operations with training and on-the-job development
• Work with national accounts and gain ERP, order-entry, and customer-portal experience
• Collaborative team environment focused on people, trust, commitment, and innovation

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.