About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is hiring a Project Administrator I to support project teams in Poway, CA. This entry-level role focuses on day-to-day project administration and coordination to help projects meet milestones and delivery requirements.

• Administer daily operational aspects of one or more ongoing projects and participate in project plan development.
• Analyze project plans to ensure milestones and delivery requirements are met and notify key stakeholders.
• Support problem-solving with project managers, line managers, and clients.
• Prepare and maintain electronic and hard-copy reports, records, and project documentation.
• Represent Confidential Client with external partners or stakeholders when requested.
• Maintain confidentiality for sensitive project information.
• Follow all applicable laws, regulations and internal policies while conducting business.
• Perform other duties as assigned.

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Skills & Qualifications

• Typically requires a bachelor’s degree in Business Administration or a related discipline; equivalent professional experience may be substituted.
• Basic understanding of project administration principles, theories, concepts, and techniques.
• Experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
• Ability to learn new concepts quickly and apply them in a changing environment; contribute to process improvements.
• Customer-focused with strong problem-identification and analytical skills.
• Good verbal and written communication skills for documenting, reporting, and presenting findings.
• Strong interpersonal skills to effectively interface with colleagues and external stakeholders.
• Proficient computer skills (documents, spreadsheets, project tracking tools).
• Ability to work independently and as part of a team; willingness to work extended hours when required.
• U.S. citizenship required for this role.

Employment details & logistics:

• Experience level: Entry-Level (0–2 years)
• Employment type: Full-Time
• Travel: 0%–25% (as required)
• Workstyle: Hybrid (on-site in Poway, CA with some remote work)
• Clearance required: No
• Relocation assistance: No

Salary (California pay transparency): $51,650 — $87,290 per year (range provided by Confidential Client).

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Location & Workstyle

Position is based in Poway, California (Poway, CA). This is a hybrid role — you will be expected to work on-site at the Poway location as needed and coordinate with remote teammates. U.S. citizenship is required for this position.

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Why Join

• Launch or grow your career in project administration with hands-on responsibility.
• Work in a hybrid model that supports both on-site collaboration and remote flexibility.
• Join a team committed to a diverse, inclusive workplace and professional development.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.