About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Job Summary

The Program Specialist I, under general supervision, performs entry-level specialist duties supporting departmental programs and services in a higher-education arts environment in Laredo, TX. This role supports program planning, event coordination, communications, basic budget documentation, and day-to-day administrative tasks.

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Essential Duties and Responsibilities

• Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
• Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to meet program goals.
• Coordinates program communications and marketing materials.
• Assists in the development of departmental policies and procedures.
• Assists in preparation and maintenance of budgets, special reports, and other documents.
• Attends meetings and conferences to discuss program progress and outcomes.

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Additional Duties and Responsibilities

• Coordinate departmental events and activities including concerts, recitals, auditions, exhibitions, lectures, and special programs.
• Assist with facility scheduling and manage schedule changes related to departmental programming.
• Coordinate guest artist logistics; work with university offices on contracts, agreements, and supporting documentation.
• Support scheduling, approvals, purchasing, event logistics, and other administrative processes with minimal supervision.
• Collaborate with the university public relations office to support event announcements, programs, posters, website updates, and social media content.
• Serve as a point of contact for faculty, students, staff, and external partners regarding departmental events.
• Maintain records and manage multiple projects, deadlines, and approvals to ensure timely completion.
• Attend meetings and conferences related to departmental initiatives.

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Minimum Requirements

• Education – Bachelor’s degree in a related field such as Arts Administration, Communications, Marketing, Business, or a closely related discipline.
• Experience – No prior experience required.

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Preferred Education and Experience

• One year of administrative, event coordination, customer service, office support, or related experience.
• Experience supporting academic programs, events, or arts-related operations in higher education or an arts organization.

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Knowledge and Abilities

• Knowledge of word processing and spreadsheet applications.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Attention to detail and sound judgment.

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Preferred Knowledge and Abilities

• Knowledge of event coordination, scheduling processes, contract administration, and marketing/promotional workflows.
• Ability to coordinate multiple activities, deadlines, and administrative processes simultaneously.
• Effective communication with faculty, students, staff, and external partners.
• Ability to adapt to frequent schedule changes while maintaining follow-through.
• Ability to support event promotion via social media and other communication channels.

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Licensing / Professional Certification

• None required.

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Physical Requirements

• General office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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Supervision of Others

• This position generally does not supervise employees.

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Other Requirements

• Evening and weekend work may occasionally be required.
• Position requires on-campus, face-to-face interactions and maintaining a regular schedule of attendance.
• This role is security-sensitive; applicants are subject to a criminal history investigation, and employment is contingent upon verification of credentials and other institutional checks.
• Confidential client is an Equal Opportunity/Veterans/Disability Employer.

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Compensation

• $17.54 per hour (as stated by the employer).

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.