Program Coordinator
The Program Coordinator at Confidential Client supports the NSF TIP Directorate by managing logistics and administrative tasks for meetings, proposal review panels, and events. This role involves coordinating venues, vendors, scheduling, budgeting, and on-site event execution to ensure seamless operations and successful event outcomes. The position requires strong organizational skills and the ability to manage multiple stakeholders in a hybrid work environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, IT.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
This Program Coordinator role supports logistics, events, and administrative operations for a federal-facing IT program (NSF TIP support). Typical day-to-day responsibilities include:
- Provide administrative support for meetings, proposal review panels, and events.
- Coordinate event venues, lodging, catering, and travel logistics.
- Assist event scheduling, budgeting, and planning processes.
- Create and manage event materials: agendas, programs, invitations, websites, and promotional content.
- Coordinate with vendors, speakers, and attendees to ensure smooth execution.
- Maintain event-related databases and participant lists; track registrations and attendance.
- Prepare financial tracking and reporting for events.
- Provide on-site event logistics and post-event follow-up and reporting.
Qualifications
We’re looking for candidates who can hit the ground running and have experience supporting meetings, panels, or events.
- Bachelor’s degree (minimum).
- Minimum 2 years of relevant experience (meeting/panel/event support preferred).
- Administrative experience supporting meeting and event execution.
- Strong organizational and communication skills; comfortable coordinating multiple vendors and stakeholders.
- Ability to handle budgeting/tracking and produce accurate reports.
- Must be a U.S. citizen.
- Clearance required (or ability to obtain/maintain) — position supports federal contract work.
- Ability to work on-site in Alexandria, VA, with telework as applicable (contingent upon contract award).
Benefits
Confidential Client offers a competitive benefits package (summary):
- 15 PTO days, plus 5 additional days on your 10th hire anniversary.
- 11 paid holidays.
- Health insurance with employer covering 50% of premium for employee.
- Health Savings Account (HSA); vision and dental insurance.
- Company-paid long-term and short-term disability.
- $25k employer-paid AD&D & life insurance (buy-up options available).
- 401(k) with company match up to 4% of gross salary.
- Annual incentive pay opportunity.
- Tuition reimbursement, paid professional certification, and professional org membership (after eligibility period).
- Employee referral bonus, EAP, workers’ compensation, IDShield membership, and more.
About the Client
Confidential Client operates in the IT industry and provides program and technical support for federal and research-oriented programs. The client supports mission-driven work and values collaboration, process improvement, and professional growth. This role is contingent upon contract award and will support an NSF TIP logistics and operational support effort.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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