Program Administrative Support Specialist - Curriculum
The Program Administrative Support Specialist provides essential logistical, organizational, and technical support to the Doctor of Physical Therapy program faculty and students. This role manages curriculum scheduling, faculty coordination, technology support, and event planning to ensure smooth program operations. The position requires strong communication, organizational skills, and the ability to work collaboratively within an academic environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Role Summary
Confidential Client is seeking a full-time Program Administrative Support Specialist to support the Doctor of Physical Therapy (DPT) program curriculum in Glenside, PA. The role provides logistical, technical, and administrative support to core and associated faculty, manages course and lab scheduling, administers learning platforms (Canvas, ExamSoft), and coordinates events and equipment for the department. This position requires excellent organization, clear communication, and occasional weekend coverage (approximately 10–12 days per year).
What You’ll Do
- Maintain and moderate the department’s online PT calendar for labs and lectures.
- Schedule and take part in curriculum planning meetings and work with DPT Program and Pathway Directors, Program Manager, and faculty.
- Coordinate creation, editing, review, management, and deployment of video assets used in the curriculum.
- Create and maintain assessment and course reports.
- Provide day-to-day technology support: coordinate updates for PT spaces, troubleshoot podium/computer/microphone setups.
- Serve as a primary point of contact for ~75 associated faculty; maintain contact records and manage Schedule A payment agreements.
- Post course materials to Canvas for faculty and manage ExamSoft for written and practical exams.
- Organize practical exam logistics, manage student flow during exams and simulations, and coordinate testing accommodations with DLS.
- Administer PT and CHS space calendars; coordinate facility needs with University Conference Services and approve PT-space usage by other groups.
- Arrange loaner equipment from manufacturers and coordinate returns each semester.
- Oversee curriculum graduate assistant tasks and assist with onboarding/updating new faculty lectures.
- Lead planning and coordinate resources for department events: first-day orientation, immersions, Professional Achievement Day, and continuing education courses.
- Perform other duties as assigned to support an efficient curriculum and student experience.
Who You Are / Qualifications
- Bachelor’s degree or equivalent experience.
- Minimum of 1 year professional experience in an academic or high-level administrative office.
- Strong PC skills and proven experience with Google Workspace and Microsoft Office; comfortable learning and applying new curriculum-related software.
- Experience with learning management systems (Canvas) and assessment platforms (ExamSoft) preferred.
- Excellent oral and written communication skills; discretion when handling confidential information.
- Strong organizational aptitude and attention to detail with the ability to manage multiple tasks and deadlines.
- Demonstrated problem-solving ability and capacity to initiate and manage projects independently.
- Professional demeanor, cross-cultural sensitivity, tact, patience, and teamwork orientation.
- Ability to move about campus and other locations; physical capability to stand/walk for long periods, bend, kneel, and lift up to 30 pounds with or without reasonable accommodation.
Working Conditions & Schedule
- Full-time, on-site role based in Glenside, PA.
- Occasional weekend coverage required (about 10–12 days per year).
- This position may require standing, walking, bending, and handling equipment; reasonable accommodations provided as needed.
Compensation & Benefits
- Estimated salary: $89,588 per year (estimated).
- Confidential Client offers competitive benefits including healthcare, retirement options, tuition benefits, and wellness resources. Exact benefits and final salary will be communicated by the hiring organization.
Notes
- Employment offers are typically contingent on the successful completion of a background check and verification of credentials.
- This posting is managed by Careertakes as a third-party recruiting platform; the hiring employer is Confidential Client (Admin).
- We’ve removed direct application instructions from this listing — applicants should follow the submission process provided on Careertakes.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
Negotiate a higher salary! Check the salary ranges for this job type in your area.
View My Salary Range