About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Summary

Confidential Client is hiring an entry-level Production Assistant to support experiential and event production. This role is ideal for a proactive, detail-oriented candidate who wants to build a career in event and experiential marketing. The Production Assistant will support project administration, inventory and kit management, expense tracking, and onsite execution. This position is based in Highland Park, TX (hybrid) and requires regular travel to event sites.

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Essential Duties & Responsibilities

• Project support and administrative tasks for assigned events and activations
• Order, pack, ship, and manage event kit inventory and materials
• Track and code expenses; maintain detailed purchase records
• Coordinate credit card authorization forms and vendor documentation (W9s, NDAs, COIs)
• Assist with presentations and manage project folders (Drive, Microsoft apps)
• Take detailed notes in internal and client meetings and capture action items
• Support purchasing and tracking of amenities and swag
• Assist with vendor and freelancer travel logistics
• Onsite PA / runner responsibilities:
  • Item pickup and shopping (e.g., Target, Home Depot, IKEA, Best Buy)
  • Unpack, sort, and stage decor, amenities, activity gear, and giveaways
  • Graphics placement support and general event setup assistance
  • Repack and ship remaining items after events
  • General errands and coffee runs as needed
• Contribute to continuous process improvements for event readiness

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Required Skills & Qualifications

• Bachelor’s degree or equivalent practical experience preferred
• 0–1 years of event, production, or administrative experience
• Valid U.S. Driver’s License required
• Familiarity with G Suite, Box, Microsoft Office, and Airtable
• Strong written and verbal communication skills
• Energetic self-starter with a problem-solving mindset
• Excellent organizational skills and attention to detail
• Ability to follow directions, take feedback, and close out tasks
• Comfortable juggling multiple priorities in a fast-paced environment
• Strong client-service orientation and teamwork skills

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Work Pattern & Travel

• Employment type: Full-time (hybrid)
• Base location for this posting: Highland Park, TX
• Travel requirement: approximately 25%–50% (onsite event support)

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Compensation & Benefits

• Estimated salary (source): $70,476 per year (estimated)
• Benefits for full-time employees may include:
  • Medical, dental, and vision insurance
  • Tuition reimbursement
  • Paid parental leave
  • Life, accident, and disability coverage
  • Retirement plan with company match
  • Paid time off

(Note: benefits and eligibility can vary by region. This posting does not guarantee specific benefit eligibility.)

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Equal Employment & Compliance Notes

• Confidential Client and Careertakes comply with all applicable federal, state, and local employment laws, including anti-discrimination requirements. Reasonable accommodations are available for applicants with disabilities during the hiring process.
• Any required certifications, licenses, or authorizations listed are job-related and consistent with business necessity.

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Diversity & Inclusion

Confidential Client and Careertakes are committed to building an inclusive workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other characteristics protected by law.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.