About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Food manufacturing (food & beverage production).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

---

Position overview

This entry-level Product Resources Documentation Specialist role supports the Product Resources Manager (PRM) in making sure products, packaging, certifications, labels, and supporting documentation are accurate, compliant, and market-ready. You will gather information, prepare and maintain documentation, coordinate approvals, support label and packaging processes, and work with internal teams, suppliers, and customers. Location: Irwindale, CA. Estimated pay: $41,681 per year (estimated).

---

Key responsibilities

• Partner with sales, operations, managers, brokers and customers to collect information needed to bring new or updated products to market-ready status.
• Assist the PRM with packaging and artwork requirements; help source packaging components and coordinate evaluations.
• Collect technical and product information, prepare required documents, and coordinate tasks from concept through finished product.
• Facilitate completion of product resources documents (finished good registration, packaging approval, label approval, final product approval) and obtain required approvals prior to production runs.
• Maintain accurate, organized records of all approvals, nutrition documents, certifications, and project files.
• Provide administrative support for label compliance activities; assist in basic label reviews and route artwork for departmental review.
• Manage label reprint confirmations with printer suppliers.
• Support regulatory and certification submissions (e.g., Organic, Non-GMO, Certified Plant-Based) by preparing applications and assembling supporting technical data.
• Organize documentation for annual certification audits and renewals.
• Assist with shipping/customs documents such as USMCA forms and with customer portal uploads as required.
• Execute day-to-day administrative tasks to optimize departmental workflow and perform other duties as assigned.
• Maintain up-to-date knowledge of labeling regulations through training, webinars, and industry updates; occasional travel for education may be required.

---

Required qualifications

• Bachelor’s degree or equivalent administrative experience.
• Minimum 1 year of administrative experience; experience in a food manufacturing environment is strongly preferred.
• Familiarity with food industry operations, manufacturing processes, and food labeling regulatory requirements.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Basic math skills (addition, subtraction, multiplication).
• Strong attention to detail, organization, and ability to work cross-functionally.

---

Preferred qualifications

• 1–3 years’ experience in a Food Science, labeling, or product documentation role.
• Demonstrated verbal and written communication skills, reading comprehension, active listening, problem solving, coordination, multitasking, and ability to work both independently and on a team.
• Comfort working with suppliers and using customer portals for documentation uploads.
• English proficiency for speaking, listening, and writing.

---

Work environment & physical demands

• Work operates in both an office environment (computers, phones, printers, filing) and a food production environment where raw materials are processed into finished goods. You may be exposed to temperature fluctuations, machinery noise, and food production smells.
• While primarily a sedentary office role, tasks may require standing, walking, bending, reaching, and occasional lifting of up to 20 pounds (files, supplies). On occasion you may be required to push, pull, stoop, squat, kneel or climb.
• Occasional travel for training or certification activities may be required.

---

Why join

• Gain hands-on experience in product resources, label compliance, and packaging within a food manufacturing environment.
• Work cross-functionally with sales, operations, quality, and packaging teams.
• Entry-level role with opportunities for growth and training in regulatory and certification processes.

---

Careertakes and our client will consider requests for reasonable accommodations to enable applicants with disabilities to participate in the recruitment process. If you need an accommodation, please let us know.

---

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.