About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Engineering.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position overview

Confidential Client is seeking an entry-level Pre-Bid Coordinator to support the bids & proposals process in Poages Mill, VA. You will review customer specifications and drawings, collect vendor pricing, prepare and verify vendor quotes, and organize pre-bid documentation to help the estimating team deliver accurate, timely bids.

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What You’ll Do

The Pre-Bid Coordinator will be responsible for:

• Assisting the bids & proposals process by preparing detailed vendor quotes and packaging pre-bid documentation for estimators.
• Reviewing customer-provided specifications and drawings to determine material quantities and scope.
• Requesting and tracking supplier and subcontractor quotations; entering pricing and quote details into internal systems.
• Verifying that returned vendor quotes align with customer specs and drawings.
• Creating and maintaining pre-bid folders and ensuring quote accuracy before submission in Worldox.
• Coordinating with engineering to confirm compliance with applicable state building codes prior to estimation.
• Communicating with sales and other internal teams to resolve discrepancies during the review process.
• Supporting adherence to company policies and safety procedures.
• Performing other duties as assigned by the Bids & Proposals Manager.

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Qualifications

Minimum requirements:

• High school diploma or GED required; vocational/associate degree preferred. Bachelor’s degree (BA) preferred but not required.
• Administrative experience or equivalent (up to four years preferred).
• Strong written and organizational skills.
• Ability to multi-task and meet customer-mandated deadlines.
• Comfortable coordinating multiple activities under varying conditions and constraints.
• Basic knowledge of construction and/or power distribution preferred.
• Familiarity with Worldox or similar document management systems is a plus.

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Compensation & work type

• Employment type: Full-time
• Hourly pay: $21.85 – $25.30 per hour (as provided by the client)
• Location: Poages Mill, VA — on-site or as specified by Confidential Client

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Why this role

This is a strong opportunity for someone early in their estimating or construction-adjacent career to grow into an estimating or bids role. You’ll learn vendor management, material takeoffs, and bid prep processes while working closely with estimating, engineering, and sales teams.

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Equal Employment & Accommodations

Confidential Client and Careertakes welcome applicants from all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected status. Reasonable accommodations are available upon request for candidates taking part in the application or interview process.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.