About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position overview

Confidential Client is seeking a Personnel Assistant (Civil Service) to support civil service and personnel administration activities. This full-time role combines HR administrative work, exam and records support, and public-facing assistance. Employment type: Permanent / Full time / Temporary.

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What You’ll Do

• Support administration of civil service exams (assembly, logistics, announcements, proctoring support)
• Prepare and post examination announcements and recruitment materials
• Maintain personnel records, eligible lists, vacancy control cards and employee rosters
• Review employment and examination applications and notify applicants of decisions
• Compute seniority and veterans’ credits and assist with payroll certification when required
• Assist departments and hiring managers with candidate certification and personnel questions
• Compose correspondence, prepare reports and make recommendations to personnel administrators
• Serve as a receptionist point of contact; respond to public inquiries with professionalism
• Train and supervise a small number of clerical staff when needed
• Collect and compile data for special projects and assist leadership as requested

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Key qualifications

• Bachelor’s degree OR Associate’s degree plus two years of full-time personnel experience — or an equivalent combination as allowed by the client’s qualification rules
• Ability to operate a computer keyboard to produce finished documents (letters, reports, forms)
• Working knowledge of public personnel administration principles and civil service rules
• Strong written and verbal communication skills; ability to prepare and interpret written materials
• Attention to detail, good judgment, tact and courtesy when interacting with staff and the public
• Ability to supervise and train clerical employees
• Physical condition commensurate with position duties

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Preferred skills & experience (recruiter tips)

• Experience with civil service exam administration or municipal HR processes
• Records management and data entry accuracy
• Familiarity with recruitment workflows, eligible list maintenance and applicant certification
• Basic reporting and Microsoft Office proficiency

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Compensation & employment details

• Salary range: $43,930 — $49,135 per year (as provided by the client)
• Employment type: Permanent / Full time / Temporary
• Location: Queens, NY (on-site duties with client; remote work not indicated)
• Note: Some client-specific requirements (residency, fees or other conditions) may apply. Applicants should verify any residency or application fee requirements with the Confidential Client prior to applying.

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Why apply through Careertakes

• We present this role as a third-party recruiter to connect qualified candidates quickly with Confidential Client
• Candidates may receive access to other matched opportunities on the Careertakes platform
• Careertakes provides transparent job details and supports a fair screening process

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.