About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Higher Education - Dental Medicine.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Overview

Confidential Client seeks an Academic Services professional to support the Periodontics Residency Program. This open-rank position may be filled at the Entry or Intermediate level depending on experience. The coordinator will support clinical operations, didactic programming, residency recruitment and onboarding, accreditation readiness, and program financial/administrative processes.

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Key Responsibilities

• Coordinate clinical operations, faculty coverage, and patient scheduling for predoctoral and postgraduate periodontics education.
• Manage didactic course logistics, faculty teaching assignments, academic calendars, assessments, and instructional events.
• Support residency recruitment, admissions logistics, onboarding, credential tracking, leave requests, professional development, and graduation processes.
• Maintain resident clinical and academic records required for program reporting and tracking.
• Support CODA and institutional accreditation activities, including records management, site-visit preparation, deadlines, and follow-up documentation.
• Coordinate program-related financial duties such as patient prepayments, purchasing, reimbursements, travel documentation, and basic budget tracking.
• (Intermediate level) Use greater discretion to address operational issues, recommend workflow improvements, and coordinate schedule/resource changes.

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Work Location & Schedule

Onsite — this role is expected to work onsite in Aurora, CO. This is a full-time position.

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Qualifications

Minimum Qualifications — Entry level (Academic Services Entry Professional)

• Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field OR a combination of education and related technical/military/paraprofessional experience on a year-for-year basis.

Minimum Qualifications — Intermediate level (Academic Services Professional)

• Bachelor’s degree in one of the fields listed above.
• Minimum of one (1) year of professional experience in academic program administration, higher education, healthcare or clinical program operations, student/resident services, admissions/recruitment, or a closely related area.
• Substitutions: a combination of education and related experience may be substituted on a year-for-year basis; an advanced degree (Master’s/Doctorate) in a directly related field may substitute for required experience on a year-for-year basis.

Preferred Qualifications

• Experience supporting residency or clinical education programs and familiarity with accreditation processes (e.g., CODA) preferred.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without sponsorship. Confidential Client cannot provide work visa sponsorship for this position.

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Knowledge, Skills & Abilities

• Strong written and verbal communication skills.
• Ability to build effective working relationships with faculty, residents, students, and stakeholders.
• Strong organizational and coordination skills; ability to manage competing priorities in an academic and clinical environment.
• Analytical and problem-solving capability with attention to process improvement.
• Ability to handle confidential information professionally.
• Proficiency or ability to learn business, academic, and clinical software/tools used to support program operations.
• Knowledge of medical/dental education terminology, residency program administration, and clinic operations — or ability to develop such knowledge quickly.

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Compensation & Benefits

The posting includes an advertised hiring range for the open-rank position:

• Academic Services Entry Professional: $45,017 - $60,323 per year
• Academic Services Professional (Intermediate): $48,989 - $65,645 per year

Total compensation includes benefits such as medical, dental, disability, life and vision insurance options; retirement contributions; paid time off; tuition benefits; and transit/commuting benefits. Exact benefits and final salary will depend on the level at which the position is filled and the candidate’s qualifications.

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Additional Hiring Information

• Screening of applications will begin by 2026-11-03; preference may be given to complete applications received by that date.
• Confidential Client conducts background checks for prospective employees.
• Confidential Client provides reasonable accommodations to applicants with disabilities through the application and hiring process. Applicants may contact the organization’s ADA/HR coordinator to request accommodations.
• Vaccination or medical surveillance policies may apply for those who work in clinical locations or perform safety-sensitive duties, per site-specific requirements.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.