About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is hiring a Payroll Coordinator to support payroll processing and basic accounting tasks for a resort location in California. This is an entry-level to early-career, full-time role working closely with Finance, HR, and Treasury teams.

Primary responsibilities include:

• Process bi-weekly payroll accurately and on time, including manual checks, voids, and payroll adjustments.
• Maintain payroll records and ensure compliance with internal controls and applicable employment tax laws.
• Collaborate with HR to research and resolve payroll discrepancies and employee inquiries.
• Prepare payroll journal entries and map general ledger accounts between HR/payroll systems and accounting.
• Support payroll system testing, upgrades, and implementations (e.g., Workday).
• Run and review audit and reconciliation reports to ensure payroll data accuracy.
• Complete data input for stop pays, direct deposit reversals, manual checks and other payroll corrections.
• Assist Treasury with bank reconciliations and wire/ACH setups for payroll and third-party benefit vendors.
• Perform bookkeeping and accounting tasks across multiple LLC entities (A/P, A/R).
• Assist with month-end close activities and preparation of financial statements (Income Statement, Balance Sheet, Cash Flow).
• Support intercompany transactions, audits, variance analysis, and ad hoc finance projects.
• Help maintain budgets and report operating metrics to internal stakeholders.
• Other duties as assigned.

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Skills & Qualifications

• 2–3 years of related experience in payroll, accounting, or project coordination preferred.
• Strong attention to detail and ability to maintain confidentiality.
• Familiarity with accounting and payroll software (examples: Microsoft Business Central / Dynamics 365, QuickBooks, Sage).
• Experience with payroll platforms (experience with Workday is a plus).
• Proficiency in Microsoft Excel and Word.
• Strong organizational skills and excellent written and oral communication.
• Bachelor’s degree in Accounting, Finance, or related field preferred but not required.
• Comfortable working in a fast-paced, seasonal/resort environment and managing multiple priorities.

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Additional Requirements

• Ability to work flexible hours (evenings, weekends, and holidays) as business demands.
• Professional demeanor, positive attitude, and strong customer-service orientation for interaction with members, guests, and team members.
• Ability to remain calm and focused during peak periods.
• Ability to meet physical job demands that may include indoor/outdoor work, standing and walking for extended periods, and occasional lifting (may exceed 50 lbs).
• Ability to read, write, speak, and understand English; additional languages are a plus.

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Compensation & Benefits

• This is a full-time, year-round, non-exempt hourly role.
• The Confidential Client’s good-faith hourly pay estimate for this position is $27–$32 per hour, based on experience and location.
• Benefits include: Medical, Dental, Vision; 401(k) with company contribution; Paid Time Off and Paid Holidays; employee meals and recognition programs; professional development and advancement opportunities; supportive team culture.

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About Confidential Client

Confidential Client is a hospitality and residential operations organization serving a portfolio of resort and private-community locations. The role will be based at Confidential Client’s Lake Tahoe / Homewood-area location in California and will support operational finance across multiple legal entities. This position provides an excellent opportunity to grow in payroll and accounting within a close-knit, service-oriented environment.

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Location & Work Authorization

This job is located in California. Applicants must be legally authorized to work in the United States. Confidential Client will consider requests for reasonable accommodations during the hiring process.

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Keywords & Ideal Candidate

Ideal candidates will describe payroll experience (bi-weekly payroll, manual checks, payroll adjustments), general ledger or bookkeeping exposure, familiarity with Workday and/or QuickBooks, and strong Excel skills. This posting is optimized for applicants searching for Payroll Coordinator, payroll processing, payroll & accounting, bi-weekly payroll, Workday, QuickBooks, and Excel in California.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.