About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Immigration Law Firm (Legal Services).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role overview

This is a part-time, onsite, entry-level Mail Clerk role supporting a confidential client — an immigration law firm — in Santa Monica, CA. The Mail Clerk works closely with the Office Administrator and the administrative team to receive, process, organize, and route high volumes of government notices and client documents. Accurate and timely handling of mail is critical to ensuring case updates are recorded and communicated.

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What You’ll Do

• Receive incoming deliveries, including government mail and client documents.
• Process a high volume of mail and other deliveries promptly and accurately following established protocols.
• Maintain an organized system for critical documents (approval notices, work permits, green cards, etc.).
• Coordinate with the tech/case-management team to ensure mail-related data integrity.
• Respond to requests from attorneys and administrative staff about incoming mail.
• Prepare documents for client pickup or courier delivery as requested by legal teams.
• Serve as a back-up at reception when the Office Administrator is unavailable.

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Who We’re Looking For

This entry-level opportunity is suitable for candidates starting their careers. Preferred qualifications:

• 0–2 years of experience in administrative, mail-handling, or similar roles.
• Bachelor’s degree completed or in progress (equivalent education or relevant experience considered).
• Strong attention to detail and excellent interpersonal skills.
• Good organizational and process-oriented skills.
• Coachable, open to feedback, and able to follow structured workflows with revisions.
• Comfortable using Microsoft Office applications (Outlook, Word, Excel).
• Reliable, punctual, and able to work independently within established procedures.

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Schedule, Compensation & Location

• Employment type: Part-time
• Typical hours: 12:00 PM – 6:00 PM, twice per week (Wednesdays and Thursdays).
• Work location: Onsite at the Santa Monica office (Santa Monica, CA).
• Pay rate: $20.00 per hour.

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Benefits (summary)

Benefits described by the confidential client for eligible employees may include paid time off and paid holidays; medical, dental, vision, and life insurance; health savings and flexible spending accounts; retirement plan options; and access to an employee assistance program. Benefit eligibility and availability depend on employment status and role.

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Other important details

• This position is managed through Careertakes on behalf of the confidential client.
• Applicants must provide a current resume.
• The confidential client is committed to an inclusive workplace and encourages applicants from all backgrounds.
• Reasonable accommodations are available for applicants with disabilities; please contact Careertakes for assistance during the hiring process.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.