About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin (Administrative).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This entry-level Operations Support Specialist will provide operational and administrative support to a corporate shared‑services team. You will work across systems, data, and internal requests to keep workflows running smoothly and support stakeholders with timely, accurate information.

• Monitor and respond to internal and external requests received through shared team inboxes.
• Provide operational and administrative support for business processes and system workflows.
• Enter, update, and maintain data across multiple business systems and repositories while ensuring data quality.
• Review incoming requests, verify information, and coordinate follow-up activities with internal stakeholders.
• Assist with document management, recordkeeping, and data quality initiatives.
• Support reporting activities by compiling data, monitoring alerts, and identifying inconsistencies.
• Coordinate meetings, training sessions, and communications with team members and business partners.
• Track process compliance, escalate issues when appropriate, and participate in process improvement initiatives.
• Contribute to special projects and perform additional administrative duties as assigned.

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Qualifications

• Bachelor’s degree in Business Administration, Communications, Management, Supply Chain, Finance, or a related field required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook, PowerPoint).
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong problem-solving orientation and customer-service focus.
• Must be located in the greater Pittsburgh area and able to work a hybrid schedule.

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Preferred Qualifications

• Internship, campus leadership, administrative support, customer service, or office experience.
• Exposure to business systems, ERP platforms, or reporting tools.
• Experience in a professional corporate environment.
• Familiarity with data entry, reporting, or process documentation.

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Compensation & Benefits

• Compensation: $25.00–$27.00 per hour (hourly range as listed).
• Estimated annual compensation (for reference): approximately $55,762 per year (based on hourly midpoint).
• Our client offers eligible full‑time employees access to benefits that may include medical, dental, vision, retirement plan options, and other voluntary programs. Final benefits and eligibility are determined by the hiring organization.

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Location & Schedule

• Location: Greater Pittsburgh area — this role requires local residency and a hybrid in-office schedule.
• Employment type: Full‑time.
• This opportunity is well suited to recent graduates or professionals early in their operations/corporate support careers.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.