Operations Coordinator (Entry Level)
The Operations Coordinator supports the operations leader and cross-functional teams by organizing and advancing projects, meetings, and daily operational priorities. This entry-level role involves coordinating cross-departmental initiatives, maintaining operational data and reports, supporting continuous improvement efforts, and assisting with documentation and logistics to ensure efficient manufacturing and operational processes at Confidential Client.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Role overview
Confidential Client is hiring an entry-level Operations Coordinator to support the Operations Leader and cross-functional teams. This role helps keep projects, reporting, meetings and day-to-day operational priorities organized and moving forward. It’s a strong opportunity for a recent graduate or early-career professional seeking hands-on experience in operations, project coordination, manufacturing support or supply chain activities.
What you’ll do
- Schedule meetings, prepare agendas and meeting materials, record minutes and track action items to completion.
- Maintain and update project/task trackers with owners, deadlines, status and next steps.
- Follow up with team members and project owners on outstanding tasks and required information.
- Coordinate cross-functional projects with Production, Engineering, Quality, Supply Chain, EHS, Finance and other groups.
- Assist with project schedules, timelines and status reporting; escalate potential delays or risks.
- Maintain KPI dashboards and support weekly/monthly operations reporting (output, on-time delivery, yield, scrap, safety, headcount, overtime).
- Prepare reports, presentations and materials for operations leadership and department meetings.
- Support continuous improvement and LEAN initiatives; document improvements and track follow-up items.
- Update SOPs, work instructions, forms and other operational documentation.
- Coordinate training rollouts, vendor/contractor interactions, and logistics for meetings, audits and visits.
- Support smaller operational projects and improvement initiatives from planning through completion.
- Maintain confidentiality of business, customer and personnel information.
- Other responsibilities as assigned.
To be considered you’ll need
- Bachelor’s degree (completed or expected within 12 months) in Business Administration, Operations, Supply Chain, Engineering, Project Management or related discipline. Other degrees considered with relevant coursework or experience.
- 0–2 years of professional experience; high-performance experiences (internships, co‑ops, athletics, leadership roles) are valued.
- Legal authorization to work in the U.S.; cannot require employment-based sponsorship now or in the future.
- Strong organizational skills and ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Quick learner with ability to adopt new systems and processes.
- Strong attention to detail and accuracy.
- Ability to work effectively across departments and levels of the organization.
- Demonstrated problem-solving, critical-thinking and follow-through.
- Discretion handling confidential information and core values of honesty and respect.
- A hunger to learn and take on new challenges.
You will thrive if you
- Enjoy autonomy and taking ownership of tasks.
- Have a LEAN mindset and continuous improvement orientation.
- Are proactive — the first person to help and seek ways to add value.
- Want to grow into roles in operations, project management or manufacturing.
Compensation & benefits
Estimated salary (from source posting): $56,967 per year — estimated.
Confidential Client offers a competitive benefits package, including:
- 401(k)
- Medical, Dental and Vision insurance
- Wellness program
- Life insurance and short-term disability
- Corporate-sponsored events and skill growth opportunities
- Opportunities for advancement and hands-on learning
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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