ONBOARDING SPECIALIST
The Onboarding Specialist at Confidential Client supports hiring managers and recruiters by managing candidate screening, verification, and scheduling to ensure timely and compliant staffing processes. This entry-level role requires strong communication, organizational skills, and customer service to maintain effective relationships and facilitate smooth onboarding within a leading healthcare network.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position overview
Confidential Client (via Careertakes) is hiring an Onboarding Specialist to support Talent Acquisition and onboarding operations in Concord, TN. This is a full-time, day-shift, entry-level HR role focused on candidate screening, ATS data entry, pre-employment verifications, scheduling, and timely onboarding coordination.
- Estimated pay: $61,584 per year (estimated)
- Employment type: Full-time | Day shift
- Location: Concord, TN (on-site)
What you’ll do
- Maintain a high level of understanding of open positions and enter ATHs accurately into the applicant tracking system (ATS) within 8 hours of receipt.
- Screen incoming applications and resumes through the ATS; perform phone screening interviews.
- Verify rehire eligibility and document findings in the ATS.
- Verify licensure and certifications required by job descriptions; record verification details in the ATS.
- Perform reference checks within 8 business hours after notification from hiring manager or recruiter.
- Confirm completion of required pre-employment screenings and professional reference checks per policy.
- Schedule interviews and follow up with candidates to ensure onboarding tasks (forms, screenings, orientation) are completed on time.
- Assist with employee transfers (forms, registry review, eligibility/pay verification) when needed.
- Identify areas of concern discovered during verification or candidate interactions and escalate to hiring managers.
- Build and maintain strong working relationships with recruiters, staffing coordinators, HR partners, and hiring managers.
- Represent the organization at community recruitment events and support other recruiting-related initiatives as assigned.
Qualifications
- Education: High school diploma or GED required; combination of relevant education and experience considered. Bachelor’s degree in a related field preferred but not required.
- Experience: 0–2 years of recruiting, interviewing, or HR-related experience preferred.
- Skills:
- Strong verbal and written communication.
- Excellent customer service and interpersonal skills.
- Strong organizational ability and capacity to manage multiple priorities.
- Basic PC skills and familiarity with word processing; experience with ATS systems is a plus.
- Ability to work effectively as part of a team.
- Licensure: None required.
Why join
- Opportunity to grow in Talent Acquisition and HR within a large regional healthcare/HR services environment.
- Hands-on experience with core recruiting processes and applicant tracking systems.
- Supportive team environment and exposure to cross-functional HR operations.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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