About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This Office Administrator role supports faculty and leadership in a medical oncology environment at a Confidential Client facility in Utah. The role focuses on office operations, relationship management, scheduling, and basic financial/administrative support.

• Oversee day-to-day office operations to ensure a smooth, efficient workplace
• Manage office supplies, equipment maintenance, and work order coordination with building management and vendors
• Serve as the office point of contact for internal teams, vendors, caterers, and facilities services
• Coordinate and schedule internal and external meetings, conference/video calls, and events for leadership and faculty
• Assist with basic accounting support, purchase order tracking, invoice processing, and budget monitoring as assigned
• Support reception duties, payroll processing support, records management, and other back-office functions as needed
• Help plan and execute local culture and engagement initiatives, including event logistics and vendor coordination
• Maintain confidentiality and professional communication while supporting patient-sensitive activities as required

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Who We’re Looking For (Minimum Qualifications)

Candidates may be hired at one of three levels depending on experience and departmental needs. Equivalent education/work substitutions are allowed per the source role requirements.

• Office Administrator I: Bachelor’s (or equivalency) + 2 years related experience, or a master’s (or equivalency) degree
• Office Administrator II: Bachelor’s (or equivalency) + 4 years related experience, or a master’s (or equivalency) + 2 years related experience
• Office Administrator III: Bachelor’s (or equivalency) + 6 years related experience, or a master’s (or equivalency) + 4 years related experience

Equivalency note: 1 year of higher education may substitute for 1 year of directly related experience.

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Preferred Skills & Competencies

• Strong written and verbal communication skills
• Self-starter who prioritizes tasks and works proactively
• Excellent interpersonal skills; comfortable acting as an office “face” for internal and external stakeholders
• Proven ability to coordinate multiple calendars, meetings, and logistics
• Comfortable working in a patient-sensitive environment (healthcare experience a plus)
• Basic accounting familiarity (purchase orders, invoicing, budget tracking)
• Vendor management and contract/price negotiation experience is helpful
• Strong organization, attention to detail, and problem-solving orientation

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Working Conditions & Compliance

• This is an on-site role at a Confidential Client facility in Utah (not remote).
• The position is patient-sensitive and requires fulfillment of vaccination requirements per CDC and facility policy prior to the first day of work, unless an approved medical or religious exemption is granted.
• Reasonable accommodations are available for applicants with disabilities under the Americans with Disabilities Act (ADA). If you need an accommodation during the application or interview process, please let Careertakes know.

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Compensation & Benefits

• Estimated pay (from source posting): $56,009 per year (estimated).
• The Confidential Client offers a benefits package; details will be provided during the hiring process.

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Employment Type & Location

• Employment type: Full-time
• Location: Utah (on-site at a Confidential Client medical oncology facility)

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Why Apply via Careertakes

• Careertakes is a third-party recruiting partner helping match qualified candidates to Confidential Client opportunities.
• If selected, you are hired directly by the Confidential Client; Careertakes may provide additional matched opportunities and application support.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.