Office Administrators
The Office Administrator oversees daily office operations to ensure smooth and efficient functioning, including maintenance, supply management, and vendor coordination. This role supports executives and management by organizing meetings, managing budgets, and facilitating local culture and engagement initiatives, acting as the primary liaison with building services and internal departments. The position requires progressively advanced experience levels and offers opportunities for independent judgment and complex task management.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
You will help ensure smooth daily office operations for a Confidential Client in Salt Lake County, UT. This role focuses on office management, executive support, vendor coordination, and creating a professional, organized workplace. Responsibilities vary by hire level (I, II, III); below is a consolidated, recruiter-optimized summary of core duties.
- Oversee general office operations, including office maintenance and supplies management.
- Coordinate equipment maintenance and submit or manage facility repair requests with building management or outside vendors.
- Serve as the primary on-site contact for building services, vendors, caterers, and internal teams.
- Schedule and manage internal and external meetings, conference/video calls, and calendars for leadership.
- Support local culture and employee engagement initiatives (planning logistics for events).
- Help manage office budget, purchase orders, and negotiate vendor contracts and pricing as needed.
- Provide back-office support across accounting, reception, payroll, facilities, and supply inventories.
- Perform duties with increasing independence and judgment appropriate to the assigned job level.
Qualifications
The department may hire at one of three job levels (I / II / III). Minimum qualifications are summarized below; education/experience may be substituted per the equivalency rules.
- Office Administrator I — Entry level. Bachelor’s (or equivalency) + 2 years related experience, or master’s (or equivalency). Basic proficiency; closely supervised.
- Office Administrator II — Developing level. Bachelor’s (or equivalency) + 4 years related experience, or master’s + 2 years. Moderate independence and judgment.
- Office Administrator III — Career level. Bachelor’s (or equivalency) + 6 years related experience, or master’s + 4 years. High proficiency with minimal supervision.
- EQUIVALENCY NOTE: 1 year of higher education may be substituted for 1 year of related work experience (example: bachelor’s degree = 4 years related experience).
Preferred Skills & Experience
- Strong organizational skills and attention to detail.
- Proven experience with vendor management and contract/price negotiation.
- Calendar and meeting management for executives.
- Familiarity with basic accounting tasks (purchase orders, budget tracking) and payroll/reception support.
- Good written and verbal communication; professional front-desk presence.
- Comfort working with facilities, maintenance requests, and supply inventory systems.
- Ability to prioritize multiple tasks and handle confidential information.
Compensation & Benefits
- Estimated pay (as listed by source): $47,600 per year — estimated. Actual hiring level and pay will depend on selected job level (I/II/III) and the candidate’s experience.
- Full-time position.
- Our client offers standard employee benefits consistent with the Admin sector. Specific benefit details will be provided by the hiring organization during the process.
Location & Work Type
- Job location: Salt Lake County, UT (on-site).
- Employment type: Full-time.
- Must be authorized to work in the U.S. and able to reliably commute to the assigned worksite.
What Careertakes Offers Candidates
Careertakes is a third-party recruiting platform. If you apply through Careertakes, we may surface other matched roles that fit your profile. We share your application with the hiring organization only after you apply and consent.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
Negotiate a higher salary! Check the salary ranges for this job type in your area.
View My Salary Range