Office Administrative Assistant
The Office Administrative Assistant serves as the primary point of contact at the Austin healthcare diagnostic facility, providing front desk reception and comprehensive facility support. This role involves managing facility services, coordinating with vendors, handling office logistics, and supporting daily operations to ensure smooth functioning during a period of expansion. The position requires strong organizational skills, customer service orientation, and proficiency with Microsoft Office and AI productivity tools.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Healthcare Diagnostic.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
This is an onsite, contract Office Administrative Assistant role supporting a Healthcare Diagnostic site in Bee Cave, TX. You will be the front-line contact for visitors and employees and coordinate daily facility and office operations to keep the site running smoothly.
- Provide professional front-desk and lobby reception support.
- Respond to general office inquiries and direct visitors appropriately.
- Coordinate facility services and vendor interactions (maintenance, cleaning, moving, repairs).
- Manage mail services, logistics, conference room support, printing/copying, and archives.
- Create and complete service calls and maintenance requests; track outcomes.
- Procure materials and supplies for installations, maintenance, and repairs.
- Assist with office moves, furniture setup, and workspace configuration during expansions.
- Maintain documentation: incident reports, service records, asset and maintenance logs.
- Partner with internal teams and external vendors to ensure timely task completion.
- Support occupancy and growth initiatives as the campus expands.
Who You Are
The ideal candidate is a polished administrative or facilities support professional who enjoys interacting with people, has strong organizational skills, and can manage multiple priorities in a fast-paced, on-site environment.
- Bachelor’s degree (any field) — entry-level candidates considered — OR High School diploma/equivalent with 5+ years office experience.
- Strong customer-service orientation and professional front-desk presence.
- Excellent organizational skills and ability to manage multiple projects simultaneously.
- Comfortable working independently and escalating issues when needed.
- Reliable, punctual, and able to work 100% onsite in Bee Cave, TX.
Top 3 Must-Haves
- Strong computer proficiency.
- Friendly, engaging, and professional customer-service personality.
- Ability to manage multiple projects and priorities simultaneously.
Technical Skills
- Microsoft Office Suite proficiency (Outlook, Word, Excel).
- Comfortable using AI productivity tools such as Microsoft Copilot and ChatGPT.
- Basic experience with vendor/service coordination and facilities ticketing systems is a plus.
Compensation & Details
- Pay Rate: $25/hour
- Duration: 7 months (high possibility of extension or permanent conversion based on performance)
- Location: Bee Cave, TX — 100% onsite
- Employment Type: Contractor (on-site, fixed-term)
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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