NSHE Specialist 1 – Reno, NV
The NSHE Specialist 1 at Confidential Client supports the First-Generation Student Center by managing grant compliance and financial operations for multiple accounts, including federal and private foundation grants. This role involves budget forecasting, financial analysis, audit preparation, staff supervision, and administrative support to ensure regulatory compliance and efficient department operations.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Higher Education (University).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
You will join a Confidential Client team supporting the First-Generation Student Center and serve as the subject-matter expert for grant compliance and department financial management.
- Manage up to 18 accounts (state, gift, and grant-funded), including setup, annual budgets, and close-outs.
- Prepare budget forecasts, monthly reconciliations, and monthly/annual cost reports.
- Perform financial analysis, review budget variances, and recommend corrective actions.
- Conduct cost-benefit analyses to inform strategic funding decisions.
- Support department leadership during university, federal, and state regulatory audits; prepare required financial data and maintain audit documentation across multiple federal grant types.
- Perform data entry and verification, integrity audits, and maintain financial records.
- Train staff on policies, procedures, and grant compliance requirements.
- Oversee HR functions for the department’s student and hourly workforce, including hiring support, onboarding, training, payroll oversight, and time-and-effort reporting certification for grant-funded positions.
- Manage department travel, purchase card reconciliations, procurement of supplies, and inventory/asset ordering, reporting, and tracking.
Qualifications
Required (must meet one):
- Bachelor’s degree from an accredited college or university and one (1) year of relevant experience; OR
- Graduation from high school or equivalent and three (3) years of program support experience equivalent to an Administrative Assistant III in Nevada state service (including applying complex laws/regulations, composing written materials, and maintaining records); OR
- An equivalent combination of education and experience.
Core abilities and experience we expect:
- Demonstrated experience with grant-funded account management, budgeting, reconciliations, and financial reporting.
- Experience preparing documentation for audits and maintaining compliant financial records across multiple grant types.
- Ability to manage multiple accounts and priorities with strong attention to detail.
- Effective written and verbal communication; ability to train staff and coordinate departmental processes.
- Proven competence with payroll oversight, time-and-effort reporting, and basic HR coordination for student employees.
Compensation & Schedule
- Employment type: Full time
- Typical schedule: Monday–Friday, 8:00 AM – 5:00 PM (subject to organizational needs)
- Compensation grade: Grade 31
- Estimated annual pay (from source): $53,220 per year (estimated)
Perks & Benefits
- Enrollment in the Public Employees’ Retirement System of Nevada (PERS) upon hire.
- Health insurance options including dental and vision.
- Life insurance, generous annual and sick leave.
- Access to campus fitness facilities and Employee Assistance Program (EAP).
- Tuition support and grants-in-aid for qualified classified employees.
- Opportunities for professional development and training through the Nevada System of Higher Education.
Additional Details
- This is a classified, funded position contingent upon funding and does not provide layoff rights.
- The posting will remain open until filled; hiring may occur early in the recruitment process.
- Selected candidates will be subject to background checks and credential verification as part of the hiring process.
- For hiring-related questions, applicants will interact with the Confidential Client recruitment process (Careertakes supports this listing as a third-party recruiter).
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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