About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Higher Education / University Research (College of Engineering).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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About the Role

Confidential Client (College of Engineering) is seeking an NSHE Specialist 1 for Grants to provide subject-matter expertise in pre-award and post-award grant administration. This full-time, classified position supports faculty and staff by coordinating proposal and award activities, ensuring sponsor and institutional compliance, assisting with budgeting and cost share, and delivering training and technical guidance to promote consistent, effective grant administration across the college.

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What You’ll Do

• Serve as a primary resource for faculty and staff on grant policies, sponsor requirements, and best practices for pre- and post-award administration.
• Review and coordinate proposal and award documents to ensure completeness and compliance.
• Support budget development, cost-share tracking, and post-award financial management and reporting.
• Assist with contract implementation and troubleshoot administrative issues with sponsored projects.
• Provide training, documentation, and technical assistance on sponsored project processes.
• Support grant forecasting, reporting, and process improvements to enhance operational efficiency.
• Collaborate with central research administration, finance, and departmental teams.

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Qualifications (Essential)

• Bachelor’s degree from an accredited college/university and one (1) year of relevant experience; OR
• High school diploma (or equivalent) and three (3) years of program support experience equivalent to Administrative Assistant III in Nevada state service that included applying complex laws/regulations, composing written materials, and maintaining records; OR
• An equivalent combination of education and experience.

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Preferred Qualifications

Candidates with one or more of the following are encouraged to apply:

• Knowledge of federal grant regulations (Uniform Guidance, NIH, NSF) and university research administration practices.
• Experience in pre- and post-award grant administration, including budget development, financial reporting, and compliance monitoring.
• Proficiency with ERP systems (Workday, PeopleSoft, Banner), advanced Microsoft Excel (pivot tables, VLOOKUP), and data visualization tools (Power BI, Tableau).
• Strong analytical, written and verbal communication, and organizational skills; ability to manage multiple priorities and work collaboratively across teams.

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Schedule & Compensation

• Typical schedule: Monday–Friday, 8:00 AM–5:00 PM (subject to change based on organizational needs).
• Compensation Grade: Grade 31.
• Estimated salary (from source): $59,543 per year (estimated).

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Benefits & Perks

• Participation in a public employees’ retirement system (PERS) and comprehensive benefits package.
• Health, dental, and vision insurance options.
• Generous annual and sick leave accrual.
• Employee assistance programs, wellness facilities, and staff engagement councils.
• Tuition and Grants-in-Aid benefits for eligible classified employees (within the Nevada System of Higher Education).

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Department & Impact

• Join the College of Engineering — a research-focused academic unit committed to student success, industry engagement, and statewide impact.
• Support research administration processes that enable large-scale sponsored projects and collaborations across disciplines.

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Required Attachments

Please be prepared to submit the following attachments (as required by the hiring process):

• Resume/CV (required) — include a detailed description of duties and experience.
• Cover Letter (required).
• Contact information for three supervisory references (required).
• Transcripts (optional) — if claiming education credit.
• Veteran documentation (optional) — for veteran interview consideration.

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Additional Notes

• This posting will remain open until filled; qualified applicants are encouraged to apply promptly.
• Final candidates will undergo background checks and may be required to verify academic credentials.
• Applicants hired on certain federal contracts may be subject to E-Verify.
• Careertakes and Confidential Client comply with applicable US hiring laws and accessibility requirements. If you need assistance with the application process, request help through the Careertakes platform.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.